Secretary to the Director: IGR and Executive Support

Overview

Provide secretarial, receptionist and clerical support to the Director: IGR and Executive Support in Durban, including diary management, meeting coordination and records management.

Requirements

• Applicants must be in possession of a Grade 12 certificate.
• Computer literacy.
• A valid driver's license will serve as an added advantage.
• Knowledge, Skills and Competencies: Knowledge of the relevant legislation/policies/prescripts and procedures.
• Language skills and the ability to communicate well with people at different levels and from different backgrounds, Good telephone etiquette, Computer literacy, Sound organizational skills, Good people skills, Basic written communication skills, Ability to act with tact and discretion, Good grooming and presentation, Punctual, Honesty/ Trust/ Loyalty /tact, Dedicated, Sense of duty, Commitment, High level of reliability.

Duties

• The successful candidate will perform the following Key Performance Areas: Provide a secretariat and receptionist support services to the Director;
• Provide clerical support services to the Director including but not limited to diary management, meetings and travel coordination, records management, routine correspondence, and general office administration;
• Remains up to date with regards to prescriptions/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Director.

How to apply

Applications must be posted to: The Head of Department, KwaZulu-Natal Department of Human Settlements, Private Bag X54367, Durban, 4000 or hand delivered to: The Acting Director: Human Resource Management and Development, Department of Human Settlements, Ground Floor, Murchison Passage, 353-363 Dr Pixley ka Seme Street, Durban, 4001 FOR ATTENTION : Mr. TW Khalishwayo Applicants are encouraged to apply for posts through the online e-Recruitment system at www.kznonline.gov.za/kznjobs

Enquiries: related to the abovementioned post can be directed to: Ms. G Luthuli Tel No: (031) 336 5236.

Notes

Applications not submitted on the fully completed new Z83 application forms will not considered. Directions to applicants: Applicants using the manual application process must ensure that the new Z83 application form (obtainable from any Public Service institution) is completed, duly signed and initialed as failure to do so may lead to disqualification of the application during the selection process. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources. Applicants are discouraged from sending applications through registered mail because the Department will not be responsible for non-collection of these applications. No late applications will be accepted. Applications submitted electronically will be taken as a final application and may not be amended or supplemented in any way after the closing date indicated in the advertisement. If you have not been contacted within three (3) months after the closing date of the advertisement, please accept that your application was unsuccessful. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Failure to comply with the above instructions will result in the disqualification of your application. NB: All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and other must be an integrity (ethical conduct) assessment. MANAGEMENT ECHELON