Administrative Officer: Records Management

Overview

Administrative Officer for Records Management at the Ba-Phalaborwa Cost Centre in Limpopo, requiring an NQF level 6 qualification and two years of relevant experience.

Requirements

• A qualification at NQF level 06 as recognised by SAQA in Records Management, Information Management/ Science /Studies/Archival Studies.
• Two (02) years of experience within Records and Information Management environment.
• Valid driver’s license, with the exception of applicants with disabilities.
• Skills And Knowledge: Public Service Acts, regulations and frameworks.
• Knowledge and understanding of policy analysis, development and interpretation.
• Problem solving and analysis.
• Decision making.
• Team leadership. Creativity.
• Financial management.
• Customer focus and responsiveness. Communication.
• Computer skills.
• People management.
• Conflict management.

Duties

• Provide the administration of Human Resource records: Assist in the development of file plan.
• Manage security of records.
• Verify the classification and reference of records.
• Manage filling of documents.
• Provide the administration of General records: Assist in the development of file plan.
• Ensure security of records.
• Verify the classification and reference of records. update filling of documents.
• Provide the administration of postal and messaging services: Implement postal and messaging strategy and plans.
• Register and deliver documents/ correspondence.
• Render courier services.
• Facilitate the renewals of franking machine and mailbags.
• Provide the administration of records disposal: Identify the disposable records.
• Facilitate the approval process to dispose identify records.
• Facilitate the evaluation process of identify records.
• Transfer the valuable records to Provincial Archive repository.
• Dispose the outdate records.
• Manage and utilise resources (human, financial, & physical: Report on the utilisation of equipment’s.
• Evaluate and monitor performance and appraisal of subordinates.
• Provide capacity development of subordinates.
• Enhance and maintain subordinates motivation and cultivate a culture of performance management.
• Provide job description to subordinates.
• Manage leave matters.

How to apply

Applicants should apply through the following website https://erecruitment.limpopo.gov.za. The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02 Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Enquiries: Mr P Malesa, Ms KS Mabunda, Ms P Bila Tel No: (015) 811 4000/4070/4075

Notes

Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Proof of the completion of the SMS pre-entry programme (Nyukela) must be submitted prior appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the link:https://www.thensg.gov.za/training-course/sms-pre- entryprogramme/. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply. MANAGEMENT ECHELON