Registry Clerk

Overview

Registry Clerk at Management Echlon in Port Elizabeth.

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Knowledge of human resources functions, practices as well as the ability to capture data, operate computers and collate administrative statistics.
• Basic knowledge and insight of Human Resources prescripts.
• Knowledge of basic financial operating systems (PERSAL).
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Knowledge of working procedures in terms of the working environment flexibility.

Duties

• Provide counter services: Attend to clients.
• Handle telephone and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence: Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues Render an effective filling and record management service: Opening and closing files according to record classification system.
• Filling/storage, tracing (electronically/ manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function: Open and maintain Franking machine register.
• Frank post, record money and update register daily.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to post Office.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and/ disposal: Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

How to apply

Enquiries: Ms Z Gwetyana Tel No: (041) 508 9729

Notes

Preference will be given to candidates from the Nelson Mandela Bay District