Administrative Clerk

Overview

Administrative Clerk at National Prosecuting Authority in Thohoyandou.

Requirements

• Grade 12 or equivalent qualification.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Excellent communication and administrative skills.
• Report writing, good verbal and written communication skills.
• Customer focus and responsiveness.
• Excellent administrative skills and problem-solving skills.
• Good analytical skills.
• Computer skills such as MS Word, Excel, MS Office suite and Outlook.
• Documentation administration, writing skills and task time management skills.

Duties

• Register incoming dockets and scanning thereof.
• Communicate with Prosecutors in respect of matters dealt with Generate reports from ECMS for statistical purposes.
• Attend to queries on case flow from Prosecutors and SAPS from the ECMS.
• Provide case administration and document management.
• Capturing new cases on the electronic case management system (ECMS).
• Daily updating of information from court.
• Maintain integrity and accuracy of the data captured on ECMS.
• Provide dockets electronically or hard copies to Defence on request of Prosecutions.
• Make photocopies of charge sheets in finalised cases.
• Validate what is happening in court as and when required.
• Write up information to be captured on ECMS.
• Contact Prosecutors for information to reconcile on ECMS.
• Receive and collate statistics.
• Update court statistics registers on a daily basis.
• Generate various statistics sheet.
• Draw up reports from ECMS.
• Draw reports from ECMS for submission to Supervisors for monthly reporting.
• Conduct data verification, i.e., statistics verification.
• Update electronic case register as and when additional data becomes available.
• Act as a liaison between NPA and SAPS to obtain urgent dockets and to rectify dockets which cannot be retrieved on the ECMS.
• Communicate with NPA stakeholders such as witnesses to remind of court date es consultations and provide complainants with outcomes of cases.
• Prepare and maintain files.
• Release appropriate documents to any other interested party.
• Provide high level administrative support to the office.
• Design and keep a well-organized administrative system for the office.
• Execute a wide variety of administrative tasks pertaining to the provision of support to line functionaries.
• Perform any other duties as deemed necessary by supervisor/manager.

How to apply

e mail: Recruit2026320@npa.gov.za

Enquiries: Thuba Thubakgale Tel No: (015) 045 0285

Notes

Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV only (with detailed experience information). Failure to do so will result in your application being disqualified. Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources. Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted). All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. Documents should not be password protected, and ZIP files will be blocked. The NPA cannot be held responsible for server delays. All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications. Please Do Not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received. If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA. The NPA reserves the right not to fill any particular position. If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful. Successful candidates will be subjected to a security clearance of at least confidential. Appointment to this position will be provisional, pending the issue of security clearance. Fingerprints will be taken on the day of the interview. The social media accounts of shortlisted applicants may be accessed as part of the verification process. A valid driver’s license will be a requirement where applicable. All shortlisted candidates, including SMS, shall undertake two pre- entry assessments which are, a practical exercise and an integrity (ethical conduct) assessment. All SMS posts will be subjected to a lifestyle audit. SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre-entry certificate to be submitted prior to appointment). NPA Act appointments are exempted from the pre-entry certificate requirement. This is a Public Service specific training programme. The name of the course is Certificate for entry into the SMS. The full details can be sourced from the link https://www.thensg.gov.za/training- course/sms-pre-entry-programme/.. Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use. The new application for employment form can be downloaded at www.dpsa.gov.za- vacancies. From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered. NB! Applicants Who Are Successful Must Please Note That The NPA Is Not In A Position To Pay Resettlement Costs OTHER POSTS