Secretary

Overview

Secretary at Department of Agriculture, Rural Development, Land & Environmental Affairs in Mpumalanga.

Requirements

• Grade 12 plus a recognised Secretarial Diploma or related qualification.
• Experience in rendering secretarial/administrative support services.
• Driver’s license will be an added advantage.
• Skills And Competencies: Knowledge of Public Service legislative frameworks, policies and processes.
• Good interpersonal and organisational skills.
• Good communication skills (written and verbal).
• Advanced Computer literacy packages such as Microsoft Excel, PowerPoint, MS Word, Group Wise Internet etc.
• Good research and analytical skills.
• Ability to work in a team and independently.
• Willingness to occasionally work after hours when needed.

Duties

• Overall management of the office administration functions in the Directorate.
• Provide a secretarial/receptionist support service to the Senior Manager.
• Compile realistic schedules of appointments.
• Provide administrative support services in the Office of the Senior Manager.
• Provide support to senior manager regarding meetings.
• Record minutes and communicates to relevant role-players.
• Coordinate logistical arrangements for meetings when required.
• Support the manager with the administration of the Office Budget.
• Collect and coordinate all the documents that relate to the Director/Chief Director's budget.
• Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager.
• Remain abreast with the procedures and processes that apply in the office of the Director.

How to apply

Applications must be submitted online through the link: https://erecruitment.mpg.gov.za

Enquiries: Ms. SP Shongwe Tel No: (013) 766 6003 or Mr. MG Ngwane Tel No: (013) 766 6110 or Ms. NF Mgiba Tel No: (013) 766 6476

Notes

A recent comprehensive CV, ID and contactable references (telephone numbers and email addresses must be indicated). Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by recent detailed Curriculum Vitae only, to be considered. Shortlisted candidates will be required to submit certified copies of all qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Only shortlisted candidates will be required to submit certified documents. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). Emailed applications will not be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment. Shortlisted candidates will be required to be available for assessments and interviews at a date and time to be determine by the Department. The first two recommended candidates for Deputy Directors posts will be subjected to competency assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Correspondence will be limited to shortlisted candidates only. The successful candidate will be expected to enter into an employment contract and a performance agreement within 3 months of appointment. Failure to comply with the above instructions will result in your application being disqualified. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. The successful candidate will be appointed subject to positive results of the security clearance process. The Department is committed to providing equal opportunities and adheres to the affirmative action policy in line with Employment Equity Act, the SMS Handbook and all relevant legislation applicable in the Public Service. MANAGEMENT ECHELON