Administrative Officer

Overview

Administrative Officer at Department of Agriculture, Rural Development, Land & Environmental Affairs in isaka Seme Municipality.

Requirements

• Grade 12 plus a recognised National Diploma/Undergraduate (NQF Level 6) qualification in Office Administration or equivalent.
• Two (2) years’ experience post qualification in a related field.
• Skills and Competencies: Good interpersonal skills.
• Organising and planning skills.
• Communication skills (written and verbal).
• Strategic, analytical and creative thinking skills.
• Understanding of financial management and procurement policies of the department.
• Ability to work individually and in a team.
• Ability to collect and interpret information and reports.
• Ability to work efficiently under extreme pressure.
• Must be computer literate (MS Word, MS Excel and MS PowerPoint).
• Must have a valid driver’s licence.

Duties

• Handle administrative duties in the municipality.
• Responsible for correspondence between the municipality and its stakeholders.
• Maintain filing system.
• Update of authorisations database.
• Maintain detail record of expenditure within the directorate.
• Assist in the compilation and administration of the budget.
• Administer all procurement process.
• Administer payment processes for the directorate.
• Provide administration work during recruitment and selection processes.
• Administer performance management processes for the directorate.
• Compile a training plan for the directorate.
• Make logistical arrangements for meetings and workshops.
• Prepare document packs for meetings and workshops.
• Take minutes of meetings.
• Responsible for travelling arrangements.

How to apply

Applications must be submitted online through the link: https://erecruitment.mpg.gov.za

Enquiries: Ms. N Hlatshwayo Tel No: (017) 819 5377 or Ms. K.L. Mdlalose Tel No: (017) 819 5377

Notes

A recent comprehensive CV, ID and contactable references (telephone numbers and email addresses must be indicated). Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by recent detailed Curriculum Vitae only, to be considered. Shortlisted candidates will be required to submit certified copies of all qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Only shortlisted candidates will be required to submit certified documents. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA). Emailed applications will not be considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment. Shortlisted candidates will be required to be available for assessments and interviews at a date and time to be determine by the Department. The first two recommended candidates for Deputy Directors posts will be subjected to competency assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Correspondence will be limited to shortlisted candidates only. The successful candidate will be expected to enter into an employment contract and a performance agreement within 3 months of appointment. Failure to comply with the above instructions will result in your application being disqualified. Should you not be contacted within 3 months of the closing date of the advertisement, please consider your application to be unsuccessful. The successful candidate will be appointed subject to positive results of the security clearance process. The Department is committed to providing equal opportunities and adheres to the affirmative action policy in line with Employment Equity Act, the SMS Handbook and all relevant legislation applicable in the Public Service. MANAGEMENT ECHELON