Monitoring and Reporting (MR) Evidence Checker: Jobs Fund

Overview

Monitoring and Reporting (MR) Evidence Checker: Jobs Fund at Government Technical Advisory Centre (GTAC) in Pretoria.

Requirements

• National Diploma (NQF Level 6) in Economics, Monitoring & Evaluation, Data Quality, Finance, Accounting / Bookkeeping, Public Management / Administration, Auditing, or a related qualification.
• A minimum of 2 years' experience in an administration, finance or Monitoring & Evaluation position.
• Proven relevant experience as a data quality auditor/verifier will be an added advantage.
• Competencies required: Attention to Detail: Exceptional attention to detail is required.
• The ability to adhere to very high standards with respect to data quality, accuracy, and the early identification of discrepancies.
• Client Service Orientation: The ability to interact with and respond to internal and external client needs and expectations in a manner that puts into practice the Batho Pele spirit and meets and exceeds service delivery standards, with priority given to client satisfaction.
• Computer Literacy: Knowledge and ability to use computers and technology efficiently.
• Refers to the comfort level someone has with using computer programmes and other applications associated with computers (MS Office, Internet, email).
• Includes the ability to learn new applications associated with the business.
• Data Verification: Relevant experience and knowledge on how to collect reliable, valid and accurate data.
• Experience in conducting data verification exercises and data quality audits.
• Database Management: Knowledge of the principles, procedures, and tools of data management, such as modelling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data disposal, and data standardization processes.
• Development Financing: Knowledge of development financing approaches and methods, including the financing of long-term projects and public services based upon a non-recourse or limited recourse financial structure, in which project debt and equity used to finance the project are paid back from the cash flow generated by the project.
• Economic Development: Knowledge of South African economic development policies and programmes with a specific focus on approaches and methodologies to making markets work for the poor.
• Effective Communication: The ability to transmit and receive information clearly and communicate effectively to others by considering their points of view in order to respond appropriately.
• This may involve listening, interpreting, formulating and delivering verbal, non-verbal, written, and/or electronic messages.
• Government Knowledge: Knowledge of the tiers and sectors of government and inter-governmental relationships, and the economic and social development priorities and programmes of national, provincial and local governments.
• Grant Management: Knowledge of grant funding (non-repayable funds) approaches and methods and the regulatory environment governing the management of public funds.
• This includes knowledge of the South African grant funding reforms initiative and grant management systems.
• Information Management: The ability to gather, prepare, house and share the organisationally relevant information produced or found through work in a manner that creates easy access and understanding, and that informs and educates the reader regarding the subject.
• Information Sharing: Both the motivation to expand and use one's knowledge and the willingness to share this knowledge with others.
• Integrity/Honesty: Contributes to maintaining the integrity of the organisation; displays high standards of ethical conduct and understands the impact of violating these standards on an organisation, self, and others; is trustworthy.
• Legislative Knowledge: Knowledge of the regulatory environment and processes regarding the implementation of policies, legislation and service delivery programmes, and knowledge of the PFMA and NT regulations pertaining to the Jobs Fund.
• Monitoring and Reporting: Knowledge of monitoring and evaluation frameworks and indicators, evidence verification and reporting approaches and tools.
• Organisational Awareness: The ability to understand and learn the power relationships in one's own organisation or in other organisations.
• This includes the ability to identify the real decision makers; the individuals who can influence them; and to predict how new events or situations will affect individuals and groups within the Department.
• Problem Solving and Analysis: The ability to understand a situation, issue, problem, etc., by breaking it into smaller pieces, or tracing the implications of a situation in a step-by-step way.
• It includes organising the parts of a problem, situation, etc., in a systematic way; making systematic comparisons of different features or aspects; setting priorities on a rational basis; and identifying time sequences, causal relationships, or if-then relationships.
• Create timely and well-developed solutions by examining alternatives, risks and consequences.
• Project Management: Knowledge of project management principles, methods, or tools for appraising, conceptualising, structuring, scheduling, coordinating, and managing projects and resources, including monitoring, evaluating and reporting on project impact, costs, work, and contractor performance.
• Resources Planning: Organises work, sets priorities and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organisations or parts of the organisation to accomplish goals; monitors progress and evaluates outcomes.
• Results Orientation: Concern for holding yourself and others accountable for achieving results or for surpassing a standard of excellence.
• It includes the process of setting measurable objectives, implementing change and then checking back to determine the effect of your efforts.
• Stress Tolerant: The ability to work in a highly pressurised and deadline-driven environment.
• Vision and Purpose: Modelling and promoting high personal and professional standards that support the organisation's vision, mandate and values.
• Sharing goals, objectives and ideas to encourage others to commit to and be enthusiastic about realising the vision.

Duties

• The purpose of this role is to conduct ongoing and thorough verification and filing of information obtained from a variety of data sources submitted by project partners in the Jobs Fund (JF), with a specific focus on the National Pathway Management Network.
• In addition, the role ensures that all participants in the various supported programmes are authentic and have received the services as reported by project partners.
• Data Verification & Quality Assurance: Conduct thorough data verification of all data to ensure all data captured on the databases is accurate and valid.
• This includes comprehensive checking of reported data against source documents.
• Assess the accuracy and completeness of the source documents and highlight discrepancies.
• Conduct telephonic authentication of programme participants and document the support received by the programme, logging all calls made on the official call log.
• Verify all reported data against participant training registers and timesheets.
• Record the errors that are identified as per the error log process.
• Coordination & Reporting: Produce verification and error reports for the Team Leader.
• Follow up on any outstanding evidence that was flagged for correction or update.
• Keep track of the evidence and documentation being submitted and returned.
• Communicate all data discrepancies to the Team Leader on time.
• Participate in meetings and follow-ups with both internal and external stakeholders where applicable.
• Administration: Maintain file-naming protocols and maintain accurate records in the document storage facility.
• Provide general administrative support to the team and Team Leader as required.
• Collate, distribute and file learning reports from client feedback, case studies, reviews and project evaluations.
• Where required, assist the Team Leader and team in research projects on job creation, employment and systemic change, and collect, collate, distribute and file reports.

How to apply

Only online applications will be accepted. Applications not accompanied by a comprehensive CV and a fully completed Z83 form will not be considered. Please register, or if you are already registered, sign in and apply for this position on the GTAC eRecruitment website https://erecruitment.gtac.gov.za/erecruitment/

Enquiries: HR Enquiries: Kaizer Malakoane 066 250 7072 Technical Job Enquiries: jobsfund@treasury.gov.za

Notes

Only South African Citizens, and Permanent Residents need apply as per PSR 2016. Applications should be accompanied by a duly completed and signed Z83 form (obtainable from any Public Service department). The post title and reference number must be clearly indicated on the Z83 form. A recent comprehensive CV and originally certified copies of qualifications and ID should be submitted. Certified copies of qualifications and other relevant documents will be required to be submitted to HR on or before the day of the interview from shortlisted candidates. All short-listed candidates must make themselves available for a panel interview on the date determined by the GTAC. All short-listed candidates will be subjected to personnel suitability checks, and the successful candidate will undergo security vetting in order to confirm employment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Late applications, and those not meeting the requirements, will not be considered. If you have not received feedback from the GTAC within 2 months of the closing date, please regard your application as unsuccessful. Note: The GTAC reserves the right to fill or not fill the advertised posts. These are fixed- term contracts posts additional to the establishment for 12 (twelve) calendar months in terms of Regulation 57(2) of the Public Service Regulations, 2016. The contract may be extended based on operational needs or requirements, continuation of the project, continued absence of incumbent whichever applies, subject to approval by the Executive Authority or delegated Head of Department and availability of funds. This appointment does not create a legitimate expectation of permanent employment or automatic renewal. The GTAC is an equal-opportunity employer and encourages applications from women and people with disabilities. Our buildings are accessible to people with disabilities and reasonable accommodation is provided for persons with disabilities. OTHER POSTS