Assistant Director: Leases

Overview

Assistant Director: Leases at Department of Public Works & Infrastructure in Queenstown.

Requirements

• National Senior Certificate.
• Degree/ National Diploma (NQF Level 6 as recognized by SAQA) in Law/Real Estate/ Property Management/ Town & Regional Planning. 3 years’ experience in supervisory level or SL7/8 and in Property Management.
• A valid driver's license.
• Knowledge And Skills: Knowledge, understanding and application of the legislative framework that governs the Public Service.
• Knowledge and understanding of lease administration and contract administration.
• Knowledge and understanding of Revenue management and billing processes.
• Knowledge of property valuation principles.
• Knowledge of SCM processes relating to leasing.
• Knowledge of municipal billing systems and contract management.
• Financial analysis (lease billing, municipal accounts).
• Stakeholder engagement.
• Negotiation skills.
• Report writing. Problem-solving.
• Coordination and planning.

Duties

• Coordinate administration of income leases agreements for state-owned properties.
• Coordinate administration and maintenance of income lease agreements for state-owned properties.
• Facilitate processing, approval, and execution of lease agreements in line with policy.
• Monitor alignment of lease agreements with market-related valuations and departmental guidelines.
• Monitor compliance with lease conditions and facilitate corrective interventions.
• Oversee accurate updating of lease registers and submission of lease information for billing.
• Coordinate termination and renewal of income leases.
• Coordinate identification of leases due for termination or renewal.
• Facilitate preparation and communication of termination and renewal processes.
• Monitor compliance with contractual and legal requirements.
• Oversee property exit inspections, documentation, and asset safeguarding.
• Monitor updating of lease records and financial systems.
• Coordinate management of Municipal services accounts for leased properties.
• Coordinate verification and administration of municipal accounts for state-owned properties.
• Monitor accuracy of billing information and alignment with tariff structures.
• Facilitate submission of verified payments to finance for processing.
• Monitor reconciliation of municipal accounts and resolve discrepancies.
• Maintain accurate records of municipal payments and property-related financial obligations.
• Coordinate Lease related SCM processes and revenue-generating lease initiatives.
• Coordinate SCM processes relating to leasing and disposal of state-owned properties.
• Facilitate preparation and submission of bid documentation and lease agreements.
• Support implementation of revenue-generating lease initiatives.
• Coordinate feasibility assessments and approval processes for property development opportunities.
• Monitor progress of leasing initiatives and ensure compliance with SCM prescripts.
• Supervise the allocated resources.
• Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Resolve problems of motivation and control with minimum guidance from manager.
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
• Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the sub-directorate.
• Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
• Ensure management, maintenance and safekeeping of assets

How to apply

Applications must be submitted only via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment-bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, emailed, Faxed, Posted applications will not be accepted.

Enquiries: Ms. N. Ndawo Tel No: (045) 807 6676 / Ms. S. Nenene Tel No: (045) 807 6677 / Mr. S. Gongqa at 083 627 2151 e-recruitment Technical Enquires: erecruitment-bhisho@ecdpw.gov.za

Notes

EE Target: Youth, White Male Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms- pre-entry-programme. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. OTHER POSTS