Administration Clerk: Finance/admin

Overview

Administration clerk needed at the Western Cape Department of Health and Wellness Head Office to monitor COID claims submissions and follow up on outstanding payments.

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post.
• Experience: Appropriate experience on working on a computerised system i.e.
• ARS, BAS, Accounting system, MS Office.
• Appropriate experience with COID claims administration.
• Appropriate experience working on ARS.
• Appropriate experience working on BAS, i.e. capturing journals.
• Practical working experience of the CompEasy system.
• Inherent requirement of the job: A valid (Code B/EB) drivers’ licence.
• Willingness to travel and spend periods away from the office.
• Competencies (knowledge/skills): Knowledge of In-Hospital Patient fees or in a health-related claims environment, Claims submission to State Departments, HIS (Health Information system)/Accounts Receivable System.
• Knowledge of the Hospital Fees policies and procedures.
• Knowledge of UPFS tariff structures.
• Ability to assist hospital fees staff with the processing of IOD claims on CompEasy.
• Ability to perform billing related transactions for State Departments i.e.
• RAF (Road Accident Fund), SANDF (South African National Defence Force), SAPS (South African Police Services), DCS (Department of Correctional Services) and COID (Compensation for Injury on Duty).
• Computer literacy in Microsoft Office applications (Word, and Excel).

Duties

• Monitor the submission of COID claims to the Compensation Fund (CF).
• Ensure that all claims meet the criteria of the CF.
• Identify hospitals who failed to submit claims.
• Monitor and follow up on outstanding payments from the CF.
• Draft updated guidelines for the submission of claims to the CF.
• Journalize payments to the hospitals and prepare payment file for bulk payment allocation on ARS.
• Monitor the unallocated payments in the Payables Advance Account and ensure that the payments are allocated to the relevant hospitals within 30 days of receipt. -Ensure that payments received for other directorates are transferred immediately.
• Compile Revenue Status Management Report every month.
• Ensure that all hospitals are registered on the CompEasy System.
• Assist hospitals with the registration process and arrange assistance from the CF Office where you are unable to.
• Arrange for training sessions and refresher training with the CF Office.
• Arrange info sessions when new developments need to be introduced.
• Arrange and set-up quarterly meetings with the CF Office.

How to apply

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Enquiries: Mr E Abrahams Tel No: (021) 483-6424

Notes

No payment of any kind is required when applying for this post. Candidates must be prepared to complete a competency test as part of the evaluation process. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS