Senior Administrative Officer: Supply Chain Management

Overview

Manage procurement and internal controls for infrastructure maintenance projects at Groote Schuur Hospital in Observatory.

Requirements

• Minimum educational qualification: Appropriate 3-year National Diploma / Degree in Supply Chain Management or Public Administration.
• Experience: Appropriate supervisory experience in Supply Chain Management.
• Appropriate Supply Chain Management experience.
• Competencies (knowledge/skills): Strong knowledge of public sector Supply Chain Management legislation and procurement processes, excellent leadership, administrative, analytical and stakeholder management skills, ability to operate in a deadline-driven environment and ensure high standards of governance and compliance.

Duties

• Managing and overseeing the procurement and acquisition processes relating to infrastructure maintenance projects, ensuring compliance with applicable legislation, regulations, policies and Supply Chain Management (SCM) prescripts.
• Developing, implementing and monitoring effective internal control measures to promote good governance, mitigate risks and maintain audit compliance.
• Managing the procurement documentation, bid evaluation and acquisition processes to ensure fair, transparent and cost-effective procurement practices.
• Performing delegated approval functions on the Electronic Procurement System (ePS) and ensuring the integrity of procurement transactions.
• Monitoring and managing supplier performance, including addressing instances of non-performance and implementing appropriate corrective measures.
• Supervising and managing staff within the Procurement Component, including work allocation, performance monitoring, coaching and staff development.
• Identifying training needs and facilitating capacity-building initiatives to strengthen Supply Chain Management competencies within the component.
• Managing all human resource-related functions within the unit, including performance management, discipline, grievance handling and employee development.
• Ensuring the effective organisation and execution of administrative and operational functions within PUBLIC the component.
• Maintaining accurate procurement records and ensuring sound document management practices in support of governance and audit requirements.
• Compiling, analysing and submitting accurate and timeous reports to Head Office, management structures and other relevant stakeholders.
• Liaising with end users, service providers, governmental departments and other stakeholders on procurement and Supply Chain Management matters to support effective service delivery.
• Providing strategic and operational support to ensure procurement activities contribute to the successful delivery of infrastructure maintenance programmes and departmental objectives.

How to apply

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Enquiries: Ms C Humphries Tel No: (021) 404-2356

Notes

No payment of any kind is required when applying for this post. Shortlisted candidates may be subjected to a practical test. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS