Administrative Clerk

Overview

Administrative Clerk needed at the DPP office in Bloemfontein to register dockets, capture case data and liaise with prosecutors.

Requirements

• Grade 12 or equivalent.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Sound planning and organizing skills, written and verbal communication.
• General computer literacy skills and knowledge in programs MS Word;. Excel;
• PowerPoint and Outlook.
• Good people skills.
• Strong interpersonal and communication skills.
• Ability to act independently.

Duties

• Register incoming dockets and scanning thereof.
• Capturing information on the electronic case register (ECR).
• Daily updating of information from court.
• Provide dockets electronically and photocopies, where necessary, to Defence on request of Prosecutors.
• Liaise with Prosecutors in respect of matters dealt with.
• Verify what is happening in court.
• Write up information to be captured on access.
• Contact Prosecutors for information to reconcile to access.
• Generate reports from ECR for statistics purposes.
• Generate various Statistics Sheet.
• Draw up reports from Access, Power BI and PowerPoint tools.
• Draw up excel spreadsheets for case summaries.
• Draw reports from ECR for submission to Supervisors, DPP and National Office for monthly reporting.
• Update electronic case register as and when additional data becomes available.
• Attend to queries on case flow from Prosecutors and SAPS from the ECR.
• Provide case administration and document management.
• Prepare and maintain files.
• Release appropriate documents to any other interested party.
• Maintain E disclosure platform.
• Handle Prosecutor caseloads.
• Assist with other administrative functions and duties as required by the line manager.

How to apply

e mail: Recruit2026295@npa.gov.za

Enquiries: Lemmer Ludwick Tel No: (051) 410 6001

Notes

Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV ONLY (with detailed experience information). Failure to do so will result in your application being disqualified. Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources. Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted). All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. Documents should not be password protected, and ZIP files will be blocked. The NPA cannot be held responsible for server delays. All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications. Please do not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received. If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA. The NPA reserves the right not to fill any particular position. If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful. Successful candidates will be subjected to a security clearance of at least confidential. Appointment to this position will be provisional, pending the issue of security clearance. Fingerprints will be taken on the day of the interview. The social media accounts of shortlisted applicants may be accessed as part of the verification process. A valid driver’s license will be a requirement where applicable. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments which are, a practical exercise and an integrity (ethical conduct) assessment. All SMS posts will be subjected to a lifestyle audit. SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre-entry certificate to be submitted prior to appointment). NPA Act appointments are exempted from the pre-entry certificate requirement. This is a Public Service specific training programme. The name of the course is Certificate for entry into the SMS. The full details can be sourced from the link https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.. Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use. The new application for employment form can be downloaded at www.dpsa.gov.za-vacancies. From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered. NB! Applicants who are successful must please note that the NPA is not in a position to pay resettlement costs. ERRATUM: DPP: Pietermaritzburg - Deputy Director of Public Prosecutions with Recruit 2026/206; Strategy Management: Knowledge Information Officer with Recruit 2026/250 and OWP: Mpumalanga (Witbank) – Assistant Director: Asset; Fleet and Facilities with Recruit 2026/244 advertised in circular 25 of 2026 on 17 July 2026 are hereby withdrawn. MANAGEMENT ECHELON