Administrative Officer: Provincial Transport Management

Overview

Administrative officer needed in Pietermaritzburg to manage fleet administration, monitor compliance, and handle procurement for provincial transport at salary level 7.

Requirements

• A Senior Certificate/National Certificate (Vocational) NQF Level 4; plus a minimum of 3 years fleet administrative experience; plus a valid driver’s licence (minimum code B).
• Knowledge, Skills and Competencies Required: In depth knowledge of Fleet Management principles.
• Knowledge of procurement legislation.
• In depth knowledge of contract management.
• Above average knowledge of PFMA.
• General knowledge of labour legislation and agreements.
• General knowledge of human resource prescripts within the Public Service.
• In depth knowledge of Service providers databases.
• Ability to be analytical.
• Ability to apply Policy & Legislation.
• Ability to work accurately.
• Above average written and verbal communication skills.
• Computer literacy.
• Ability to compile meaningful reports and minutes.
• The ideal candidate should have an analytical and innovative approach to tasks, ability to work in teams and individually, assertiveness and self-confidence in dealing with peers, seniors and the public, must have conscientiousness to timeframes (deadlines), be decisive under pressure, have impeccable integrity and be committed to service delivery.
• He/she should also be accountable, have perseverance and have the ability to adapt to changed circumstances.

Duties

• Identify possible generic risks to the Administration and officials in respect of finance, maintenance and insurance of subsidized vehicles.
• Preparation of complex correspondence and presentations in respect of fleet management.
• Co-ordinate the activities involved in the monitoring of non-compliance with policy (vehicle abuse) within the Provincial Fleet in conjunction with RTI.
• Co- ordinate meetings/workshops between MTS, User Departments and Service Providers.

How to apply

Applications/Address: Applicants are encouraged to apply for posts through the KZN online e-Recruitment system at www.kznonline.gov.za/kznjobs Applicants may also visit any one of our Designated Online Application Centres (DOACs) where our friendly staff will assist you with applying for jobs on the KZN online e-Recruitment system or receiving your hardcopy application. You can find the list of Designated Online Application Centres (DOACS) at www.kznonline.gov.za/kznjobs. Please note that applicants should only use one of the following methods when applying for a post: either through the online e-Recruitment system or submit a hardcopy application as directed. Forward your application, quoting the relevant reference number to: Recruitment & Selection Section, Human Resource Administration Directorate, Private Bag X9043, Pietermaritzburg, 3200. Applications may alternatively be hand-delivered to the Office of the Department of Transport, Inkosi Mhlabunzima Maphumulo House, 172 Burger Street, Pietermaritzburg. FOR ATTENTION : Mr B Hornsby

Enquiries: Ms N Manana Tel No: (033) 395 1840

Notes

It is the intention of this Department to consider equity targets when filling these positions. Applications must be submitted on the NEW Application for Employment Form, Z83 (obtainable on the internet at www.dpsa.gov.za-vacancies). The Z83 form must be completed in terms of DPSA circular 03 of 2025. The completed and signed Z83 must be accompanied by a detailed CV. Dates of starting and leaving employment must be given as DD/MM/YYYY. Kindly take note that only shortlisted candidates will be required to provide certified copies of required documents (Where a Senior Certificate is a requirement for the post, kindly note that a statement of results will not be accepted. Where a tertiary qualification is required, kindly note that certificates are required, however, if a certificate is only to be issued at a graduation in the future, the statement of results, together with a letter from the educational institution, indicating the date of the graduation, will be accepted) on or before the date of the interviews following communication from Human Resources. Failure to comply with these instructions will lead to applications being disqualified. hould an applicant wish to apply for more than one post, separate applications must be submitted for each post applied for. Non-RSA Citizens/Permanent Resident Permit holders must provide a copy of their Permanent Residence Permits if shortlisted for an interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such if shortlisted for an interview. Under no circumstances will faxed applications be accepted. Receipt of applications will not be acknowledged due to the volume of applications, and should you not receive an invitation to attend an interview within three (3) months of the closing date applicants should assume that their application was unsuccessful. Please note that where experience is a requirement for the post, the successful candidate will be required to submit documentary proof of such work experience prior to assuming duty. A personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification) will be conducted prior to employment. Prior to appointment being made to an SMS post, the appointee must have completed the pre-entry certificate and must be in possession of such prior to taking up the post. The Senior Management Pre- Entry Programme, which is a public service specific training programme applicable to all applicants who aspire to join the SMS, is to ensure that potential SMS members have a background on processes and procedures linked to the SMS. The duration of the online Pre-Entry Programme is 120 notional hours. Full details may be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme/. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the department. Following the interview and technical exercise, the selection panel will recommend candidates to attend a generic managerial competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments). The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. The Department of Transport reserves the right not to fill the advertised post(s) at any stage of the recruitment process. Persons with Disabilities (PWDs) and other designated groups are encouraged to apply. All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS