Administration Clerk: Legal

Overview

Administration clerk required by the Office of the Chief Justice in Bloemfontein to provide legal research and administrative support to the Regional Court.

Requirements

• Applicants should be in possession of a Grade 12 or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A three- year National Diploma/Degree in Law at NQF level 6 with 360 credits as recognised by SAQA will serve as an added advantage.
• Knowledge and skills: Knowledge and understanding of the legislative frameworks, prescripts and regulations governing Public Service, library and information science matters, procedures and processes, knowledge of law subjects and legal phrases, knowledge of clerical duties, practices and ability to capture data, knowledge of clerical duties, practices and ability to capture data, knowledge and understanding of the legislative framework governing Public Service, knowledge of Batho Pele Principles.
• Skilled in communication (verbal & written), problem solving, public relations, monitoring and analytical, computer literacy (MS Office), planning, organising, report writing and typing skills.

Duties

Conduct legal research for the Regional Court President/Chief Magistrate, compilation of statistics, case flow management, assisting Regional Registrar and members of the public, provide administrative support in general as requested by the manager and supervisor.

How to apply

Applications can be sent via email to 2026/107/OCJ@judiciary.org.za

Enquiries: Technical Related Enquiries: Mr S.P Mathibeli Tel No: (051) 4924523 HR Related Enquiries: Ms DSJ Peters: Tel No: (051) 492 4523

Notes

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS