Deputy Director: Administration Support and Cordination

Overview

Deputy Director role at the Provincial Office in Mahikeng managing administrative support and coordination activities for the executive authority's office.

Requirements

• Grade 12 Certificate.
• Diploma (NQFL 6) or Bachelor’s Degree / Advanced Diploma (NQF L 7) as recognised by SAQA in Public Administration / Public Management. 3 – 5 years proven experience in the field, of which 3 years must be Assistant Director level.
• A valid driver’s license.
• Experience in rendering service in the Executive Authority’s Office environment will be an added advantage.
• Competence: Knowledge: Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
• Proven management competencies.
• Working knowledge of the political and parliamentary processes in South Africa.
• Knowledge of Public Service Regulations.
• Skills: Computer Literacy (MS Word, Excel, PowerPoint), Problem Solving, Analytical skills, Good Communication skills (written and verbal), Interpersonal Skills, Presentation Skills, Report Writing skills, Conflict resolution skills.
• Good planning and organizing skills.
• Ability to work under pressure.
• Knowledge: Management, Service delivery innovation, Problem Solving and Analysis.
• Client Orientation and Customer Focus, Communication, Strategic Capacity and Leadership, People Management and Empowerment, Financial Management, Change Management, Programme and Project Management.
• In-depth knowledge and understanding of corporate services management in public service.

Duties

• Manage the administrative and coordination activities within the office of the executive authority.
• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
• Coordinate the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
• Manage the registry of the office of the executive authority.
• Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
• Liaise with senior managers in the institutions within the executive authority’s portfolio.
• Co- ordinate the activities of the executive authority’s office.
• Render an executive council support service to the executive authority.

How to apply

Mail: SDRecruitmentPO@nwpg.gov.za

Enquiries: Mr. TE Chaane Tel No: (018) 388 5188

Notes

To apply, submit a completed Z83 form and detailed Curriculum Vitae via e- mail or hand delivery. On the subject line of your e-mail, indicate the correct name of the post and the reference number include the department, also use the correct e-mail. All attachments for online submission must include the Z83 form and updated Curriculum Vitae only be in PDF Format, also as one document. Failure to do so, your application will be disqualified. Compliance: It is compulsory to fill all fields on the New Amended Z83 Form (81/971431) as prescribed with effect 01 January 2021, part of declaration must be signed, dated and initialed only on the first page. The Form is obtainable at any Public Service Departments and DPSA Website, www.dpsa.gov.za. Part A the applicant(s) must indicate the correct advertised Post name and Centre, Reference number. The Z83 Form must be accompanied by a recently updated Curriculum Vitae with full personal details, qualifications current and previous experience must be listed in date’s order, with relevant requirements of the post including three (3) names of contactable referees. Part B, C and D applicant must provide sufficient information relevant to the post applying for. Parts B, C and E fields for date of birth, work permit, business interest and preferred language, current study can be left blank, mark them as not relevant, and uses dashes or N/A if they don’t apply to you. Part E, F and G may not be fill if your CV already has the updated information. Applicant can skip experience section, but Part F is compulsory to be completed if you are seeking re- employment into the Public Service. Please note: It is a responsibility of a Person in possession of a foreign qualification to furnish the Department with an evaluation certificate from South African Qualifications Authority (SAQA) only when shortlisted. Only shortlisted candidate(s) for post will be required to submit certified documents on or before the day of the interview. NB: Successful completion of the Nyukela Public Service (SMS Pre Entry Certificate) is required prior to finalisation of an appointment into any SMS post. For more details on the pre-entry course visit: https: www.thensg.gov.za/training -course/sms-pre-entry programme. Note: All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: All shortlisted candidates including SMS, shall undertake two pre- entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applications received after the closing date will, as a rule will not be accepted. It will be expected of candidates to be available for interview process on a date, time and place as determined by the Department. Applicant(s) previous background/reference checks will be verified through contactable referees. Shortlisted candidate(s) will be required to undergo personnel suitability checks, which include criminal records, citizenship, financial credits, asset records, qualifications verification and vetting. The successful candidate will enter into an annual performance agreement. The candidate annually will be requested to disclose his/her financial interest. The Department reserves the right not to make appointment. Applicant requiring additional information regarding advertised post must direct their enquiries to the relevant person indicated. NB: Communication and Correspondence will be limited to short listed candidates only. If you have not heard from us within six (3) months after the closing date, please accept that your application has been unsuccessful. Applications can be submitted by hand delivery during office hours. NB: Regrettably due to excessive budget cuts, the department is not in a position to mee any travel and subsistence costs relating to the recruitment process for the shortlisted candidates. MANAGEMENT ECHELON