Assistant Director: Human Resource Management

Overview

Assistant Director: Human Resource Management position in Makhanda with the Department of Sport, Recreation, Arts and Culture, requiring HR management qualifications and three years' experience.

Requirements

• National Senior Certificate plus an undergraduate qualification (NQF level 6) as recognized by SAQA in Human Resource Management / Personnel Management /Public Administration / Public Management / Business Management / Industrial Psychology.
• Minimum of three (3) year’s functional experience on Senior Personnel Practitioner Level (7/8) in Human Resource Management.
• Extensive knowledge of PERSAL, ISISELE & Pension Case Management systems.
• Human Resource Management Methodology, Principles and Strategies.
• COIDA, DPSA Directives, Customer Service principles (Batho Pele Principles).
• Budgeting and Financial Management , Labour Relations Act, Employment Equity Act, Basic Condition of Employment Act, Public Finance Management Act (PFMA), National Treasury regulations, Promotion of Access to Information Act, Promotion of Administrative Justice Act (PAJA), Minimum information security standard (MISS), Protection of Personal Information Act (POPIA) Skills: Coaching and Mentoring, Conflict Management, Critical and Innovative Thinking, Inspire Commitment, People Management, Performance and oversight, Performance/ Project Management, Quality Assurance, Risk Management.
• Ability to work under pressure and independently.
• A valid driving license is required.

Duties

• Facilitate and monitor Human Resource Management and Personnel Conduct: attend and hold Human Resource meetings.
• Coordinate HR Reports.
• Coordinate recruitment, selection and appointment process.
• Develop and implement recruitment and selection plans in line with approved workforce plans.
• Champion the advertising, screening, shortlisting, interviewing, and appointment of employees.
• Ensure compliance with relevant legislation, policies, and recruitment procedures.
• Provide support to the selection committees during recruitment and selection processes and technical support on recruitment matters.
• Monitor vacancy rates and recruitment turnaround times.
• Prepare recruitment reports and maintain accurate recruitment records.
• Promote employment equity and transformation objectives during recruitment processes.
• Administer conditions of service.
• Manage the implementation and administration of employee conditions of service.
• Understanding of GEPF and Pension Case Management system.
• Ensure accurate administration of appointments, transfers, promotions, terminations, leave and leave gratuity management, overtime, housing allowance, long-service recognition, and other employee benefits.
• Provide guidance on human resource policies and applicable legislation.
• Monitor compliance with service conditions and resolve employee enquiries.
• Ensure accurate personnel records and HR information management.
• Liaise with payroll and other stakeholders to resolve personnel administration matters.
• Coordinate performance management and development services.
• Provide guidance and training to managers and employees on performance management processes.
• Monitor compliance with performance planning, reviews, assessments, and development plans.
• Identify training and development needs based on performance outcomes.
• Ensure proper record keeping and reporting on performance management activities.
• Facilitate and monitor Human Resource Development and EPMDS.
• Monitor the development of Workplace Skills Plan.
• Monitor development of performance contracts.
• Conduct quarterly reviews and Validation of Reviews and Assessment.
• Coordinate the administration of PMDS, Monitor and facilitate Training & Capacitation of employees.
• Coordinate labour relations services, Facilitate the implementation of labour relations policies and procedures.
• Give advice to management on labour legislation and collective agreements.
• Execute disciplinary, grievance and incapacity processes.
• Promote sound employer-employee relations and conflict resolution.
• Monitor implementation of labour relations decisions and maintain records.
• Coordinate wellness programmes services.
• Plan and implement employee health and wellness programmes (EHWP).
• Develop and implement wellness initiatives addressing physical, emotional, financial, and psychosocial wellbeing.
• Organise awareness campaigns on health, wellness, and work-life balance.
• Facilitate counselling referrals and employee support services.
• Monitor employee participation and evaluate programme effectiveness.
• Promote a healthy, safe, and productive work environment.
• Management of all administration processes.
• Give input in the development of policies and operational plans.
• Compile and submit monthly and quarterly reports.
• Develop and interpret reporting templates.
• Determine and verify the authenticity of the evidence provided.
• Attend and respond to audit matters.
• Supervise human resources.
• Maintain staff discipline.

How to apply

Applications must be submitted via one of the following options: directing to a specific relevant centre: Head Office: Qonce: Enquiries – Ms. S. Mpafa Tel No: (043) 492 1405 / Mrs. R. E. Swartbooi Tel: 043 492 0949 / Mr. M. Cezula 043 492 1400 / Ms. S. Cetywayo 043 492 0936 Hand deliver to: No. 5 Eales Street, Wilton Zimasile Mkwayi Building, Qonce, 5605. OR Tambo District: Attention Mr. S. Stuma / Ms. T. Mngoma Tel: 047 495 0853 Hand deliver to: Human Resource Management, 49 Victoria Street, Mthatha Reference Library, Mthatha, 5099. Amathole District: Enquiries Mr. B. Mbangatha / Mr. M. Mboniswa Tel: 043 492 1838 /1839Hand deliver to: No 16 Commissioner Street, Old Elco Building, Ku-Gompo City, 5201. Albany Museum: Makanda: Enquiries. Dr. P. Cimi – 046 622 2312 (Makanda) Hand deliver to 40 Somerset Street, Makanda. Amathole Museum: Qonce: Enquiries. Ms. S. Cakata – 043 642 4506 (Qonce) Hand deliver to Corner of Alexandra & Albert Roads, Qonce. East London Museum: Ku-Gompo City Enquiries. G. Morcom / S. Lamati – 043 743 0686 – EL Museum (Ku-Gompo City) Hand deliver to 319 Oxford Street, Belgravia, Ku-Gompo City. Bayworld Museum: Gqeberha Enquiries. V. Ketelo – 041 584 0650 – Bayworld Museum (Gqeberha) Hand deliver to Beach Road & Brookes Hill Drive, Humewood, Gqeberha. Chris Hani District: Attention Mr. T. Thomas / Ms. A. Phanya: 045 492 0030 / 0054 Hand deliver to: Bathandwa Ndondo Building, Komani Hospital. Nelson Mandela District: Attention Mr. S. Javu / Ms. T. Bosman / Ms. A. Dyalvane: 041 492 1288 / 1232 / 1230 Hand deliver to: 66 Corporate Place, Ring Road, Greenacres, Newton Park, Gqeberha. Alfred Nzo District: Attention Mr M.B. Gugwana / Ms. T. Ntsevu: 039 492 0297 Hand deliver to: No 67 Church Street Mt Ayliff. Sarah Baartman District: Attention Ms. N. Qumza / Ms. N. Sandi: 046 492 0223 / 0228 Hand deliver to: Registry, 1st floor, Corner African and Milner Street, Makanda. Applicants are encouraged to use e-recruitment system. People with disabilities who meet the requirements will be given preference. The e- Recruitment System is available 24/7 and closes at 23:59 on the closing date. To report any e-recruitment system challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecsrac.gov.za. Do not send any applications to this email address; should you do so, your applications/CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). NB: Direct any enquiries to the relevant enquiries’ person as provided under each position.

Enquiries: Ms. R. Swartbooi Tel No: (043) 492 0949 / 0936, Head Office – (eQonce) e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

Notes

Persons with a disability are encouraged to apply. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme MANAGEMENT ECHELON