Accounting Clerk: Reconciliation

Overview

Entry-level accounting clerk in Mthatha handling registry services, mail processing and client enquiries; requires Grade 12 with no prior experience.

Requirements

• Grade 12 or equivalent qualification.
• No Experience required.
• Knowledge & Skills: National Archives guide and Record Service, Basic Conditions of Employment Act.
• Batho Pele Principles.
• Department Policy occupational health and safety.
• Public Finance Management Act.
• Legislative Requirement: COIDA.
• Public Service Act.
• PFMA and National Treasury Regulations.
• Public Service Act.
• Public Service Regulations.
• Skills: Verbal and written Communication.
• Interpersonal relation Problem solving.
• Organizing skills.

Duties

• Provide registry counter services: Attend to clients.
• Handle telephone and other enquiries received.
• Receive and register hand delivered mail / files.
• Handle incoming and outgoing correspondence: Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render effective filing and record management services: Opening and closing files according to record classification system.
• Filing / storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function: Open and maintain franking machine register.
• Frank post, record money and update register daily.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and / disposal: Electronic scanning files.
• Sort and packages files for archives and distribution.
• Compile list of all documents to be archived and submit to the supervisor.
• Keep records for archived documents.

How to apply

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Enquiries: Ms. V Potelwa at 047 564 8011/ Mr. V. Sokhahleleka at 072 567 2584, e- recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za

Notes

Preference will be given to Youth, Coloured Female with Disability. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON