Administration Clerk

Overview

Administration Clerk positions across multiple SAPS Academy locations nationwide, requiring Grade 12 and four years experience.

Requirements

• Applicants must display competency in the core functions of the post.
• Be proficient in at least English and one other official language.
• Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of interview.
• Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognized by SAQA).
• At least four (4) years’ experience in the field of the post.
• An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognized by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage.
• A valid driver’s Knowledge, Skills and Competencies: Knowledge of relevant prescripts applicable to the Public Service.
• Good verbal and written communication skills.
• General Computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook).
• Demonstrate competency in acting independently, Professionally, Accountable and with Credibility.
• Good verbal and written communication skills.
• Strong interpersonal skills.
• Report writing.
• Presentation Skills, Problem Solving, Sound Planning, Organising and Administration skills, Strong Analytical Skills and Facilitation Skills.
• Be willing to work under pressure and extended hours.

Duties

• Perform general clerical duties.
• Update registers and statistics.
• Handle routine and inquiries.
• Make photocopies.
• Distribute documents/packages to various stakeholders as required on a daily basis.
• Deliver and collect documents from areas surrounding the office; maintain the filling system for the Directorate.
• Type letters and other correspondence, provide administrative support functions in the relevant office;
• Type reports; letters, memoranda and monitor flow of documents to and from the relevant office ;Maintain an updated filling system in the relevant office, distribute correspondence and circulars to the relevant stakeholders and keep the register of all incoming and outcoming post up to date, handle routine correspondence, send and receive e-mails immediately; answer and make telephone calls on behalf of the Head of the office and take messages professionally; provide support during meetings and workshops involving the relevant office; handling confidential documents, be able to operate standard equipment (photocopy machine, telephone, computers etc.).

How to apply

Application forms must be hand delivered or e-mailed to the following addresses (Please utilize only one (1) mode of delivery which is convenient to you): Division: Human Resource Development (DIV: HRD) Hand delivery or courier to : Shorburg Building, 429 Helen Joseph Street, Pretoria: Email address: hagenn@saps.gov.za SAPS Academy Tshwane: Hand delivery or courier to: 1 Rebecca Street, Pretoria West Email address: traincoladmin@saps.gov.za SAPS Academy Oudtshoorn: Hand delivery or courier to: Park Road South 1, Wesbank, Oudtshoorn Email address: divhrd.odnss@saps.gov.za divhrd.odnhrm@saps.gov.za, SAPS Academy Bishop Lavis: Hand delivery or courier to: 100 Myrtle Street, Bishop Lavis Email address: blahhrm@saps.gov.za and bishoplavis.sec@saps.gov.za SAPS Academy Philippi: Hand delivery or courier to: 55 New Eisleben Road, Philippi: Email address: SwartlandE@saps.gov.za SAPS Academy Bhisho: Hand delivery or courier to: R63 Konga Road, Bhisho: E-Mail Adress: MfenguXC@saps.gov.za/ MdlankomoM@saps.gov.za SAPS Academy Mthatha: Hand delivery or courier to: No.1 Vukuzana Street, Police Camp Area, Police Camp, Mthatha, 5099: Email address: DalindyeboT@saps.gov.za and DalasaM@saps.gov.za SAPS Academy Graaff-Reinet: Hand delivery or courier to: 22 College Road, Robert Sobukwe, 6280: Email address: MeyerU@saps.gov.za; DeyselZ@saps.gov.za SAPS Academy Ulundi: Hand delivery or courier to: Ingulube Street Unit A, Ulundi Email address: MhlunguS@saps.gov.za SAPS Academy Atteridgeville: Hand delivery or courier to: 100 Predustria, Pretoria -West. Emailaddress:Kgopathuso@saps.gov.za or NombangaSH@saps.gov.za SAPS Academy Hammanskraal:Hand delivery or courier to:1 Gwala Avenue, Hammanskraal. Email address: PitsiM@saps.gov.za SAPS Academy Benoni: Hand delivery or courier to: 36 Hospital Road, NorthMead, Benoni Email address: theronjl@saps.gov.za SAPS Academy Rietondale:Hand delivery or courier to: Alben Building, 661 Chamberlain Str, Rietfontein Email address: MohaleT@saps.gov.za / ChaukeT5@saps.gov.za SAPS Academy Chatsworth: Hand delivery or courier to: 241 Moorton Drive, Chatsworth, Durban Email address: MolefeM4@saps.gov.za or NaidooM10@saps.gov.za GumedeSandile@saps.gov.za SAPS Academy Potchefstroom: Hand delivery or courier to: Welgegund Farm, R53 Ventersdorp Road, Potchefstroom. Email address: monyemorekg@saps.gov.za SAPS Academy Thabazimbi: Hand delivery or courier to: Buffelshoek Farm, Gate 325, Alma Gravel Road, Thabazimbi Email address: PelserJ@saps.gov.za SAPS Academy Moloto: Hand delivery or courier to: Jakkalsdans Farm 243 JR, Plot Road 2, Dewagensdrift, Moloto Road Email address: NqetoZBL@saps.gov.za / MtimunyeB2@saps.gov.za / MasemolaF@saps.gov.za SAPS Academy Addo: Hand delivery or courier to: Farm 7, Slagboom, Addo: Email address: Ganasp3@saps.gov.za or ZahelaPT@saps.gov.za SAPS Academy Mankwe: Hand delivery or courier to: R510 Rustenburg to Northam Road, Mogwase : Email address: KatjediMA@saps.gov.za SAPS Academy All Saints: Hand delivery or courier to: R63, Komga Road, Bhisho: Email address: NgubekileBG@saps.gov.za , JongileXP@saps.gov.za SAPS Academy Arcadia: Hand delivery or courier to: 640 Francis Baard Street, Arcadia, Pretoria: Email address: boshoffk@saps.gov.za SAPS Academy Roodeplaat: Hand delivery or courier to: Remainder of Portion 3 of 293 Jr Moloto Road, Roodeplaat.: Email address: OosthuizenSterna@saps.gov.za Or BoshoffP@saps.gov.za SAPS Academy Paarl: Hand delivery or courier to: 429 Main Street, Lemoenkloof, Paarl: Email address: davidsc3@saps.gov.za

Enquiries: SAPS Academy Chatsworth: Enquiries can be directed to: Capt Molefe: Tel No: 031 402 7012 / 031 402 7020 / 031 402 7019 SAPS Academy Paarl: Enquiries can be directed to: Lt Col C Davids: Tel No: 021 807 9019 SAPS Academy Hammanskraal: Enquiries can be directed to: Lt Col Pitsi M: at 082 725 9995/012 711 8028 SAPS Academy Roodeplaat: Enquiries can be directed to: Lt Colonel SC Oosthuizen/ PPO PW Boshoff Tel No: 012 808 8664/ 012 808 8666 SAPS Academy Addo: Enquiries can be directed to: Lt Col P Ganas/Capt PT Zahela: at 0824616166 / 0743345632 SAPS Academy All Saints: Enquiries can be directed to: Lt Colonel Ngubekile / Sergeant Ndarana / PO Jongile at 076 411 9279 /072 679 6536 / 083 490 DIVISION: Human Resource Development (DIV: HRD): Enquiries can be directed to: Lt Col GM Masemola/Capt Hagen: Tel No: 012 334 3796 / 012 334 SAPS Academy Benoni: Enquiries can be directed to: WO L Theron Tel No: 011 871 5835: SAPS Academy Bhisho: Enquiries can be directed to: Capt Mfengu & PPO Mdlankomo: Tel No: 040 608 8258/67 SAPS Academy Graaff-Reinet: Enquiries can be directed to: Capt U Meyer / Sergeant Z Deysel: Tel No: 049 891 0050 SAPS Academy Philippi: Enquiries can be directed to: Capt Khabiqheya: Tel No: 021 3702652/50

Notes

Applications must be submitted on a Z83 Form (2021 version), obtainable from http://www.dpsa.gov.za/dpsa2g/vacancies.asp, which must be accompanied with a comprehensive Curriculum Vitae. The post particulars and reference number of the post you are applying for, must be correctly specified on the application form. Please complete a separate application form for each post you wish to apply for. It is the responsibility of the applicants to submit applications timeously to the correct physical address as provided in the advertisement. Please note that applications submitted to an incorrect physical address will not be considered. Late applications will not be accepted or considered. Short-listed candidates will be required to produce originals of their Identity Document (ID), Senior Certificate and all educational qualifications obtained, service certificates from previous employers stating the occupation and motor vehicle driver’s license, before the interview. Qualifications and driver’s licences submitted will be subjected to verification with the relevant institutions. Applicants must have no previous criminal convictions or pending criminal/ departmental cases and shall allow their fingerprints to be taken and background enquiries to be made. Short-listed candidates may be subjected to a full security clearance process before or during any stage of employment. Short-listed candidates will be subjected to a vetting process which will include security screening, fingerprint screening, reference checking and verification of address, where necessary. All short-listed candidates, including the SMS, will be expected to undergo a personal interview and shall undertake two pre-entry assessments, (a) a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, as well as (b) an integrity assessment (ethical conduct). Short-listed candidates for appointments to certain identified posts will be vetted in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005). A candidate whose particulars appear in either the National Register for Sex Offenders or Part B of the Child Protection Register, will be disqualified from appointment. Candidates are expected to disclose if he/ she is a respondent in an interim or final protection order in terms of the Domestic Violence Act, 1998 (Act no 116 of 1998) or Protection from Harassment Act, 2011 (Act No 17 of 2011), and may be disqualified from appointment. The Criminal Law (Forensic Procedures) Amendment Act, Act 37 of 2013 requires that all new appointments in the South African Police Service as from 31 January 2015 provide a buccal (inside cheek) sample to determine their forensic DNA profile. The forensic DNA profile derived from the sample will be loaded to the Elimination Index of the National Forensic DNA Database. Appointments will be made in terms of the Public Service Act, 1994 (Act No 103 of 1994) as applicable to the post environment. Persons who retired from the Public Service by taking a severance package, early retirement or medical retirement, as well as persons with previous convictions, are excluded. The South African Police Service is an equal opportunity, affirmative action employer and it is the intention to promote representivity in the Public Service through the filling of these posts. Persons whose transfer/ appointment will promote representivity will therefore receive preference. The South African Police Service is under no obligation to fill a post after the advertisement thereof. Correspondence will be conducted with successful candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. OTHER POSTS