Administration Clerk (PRODUCTION)

Overview

Administration Clerk (Production) at SA Navy Headquarters providing secretarial and registry services to Senior Staff Officer.

Requirements

• Grade 12 (NQF Level 4) or equivalent.
• No experience required.
• Special requirements (Skills needed): Computer literate in MS Office suite.
• Ability to communicate effectively (written and verbal) in English, at all levels.
• Knowledge of secretarial / PA functions.
• Knowledge of general office administration and ability to operate and organise office efficiently.
• Ability to conceptualise and initiate new innovative approaches to optimize the secretarial service provided to the manager.
• Telephone etiquette and excellent typing skills.
• Ability to provide excellent customer service.
• Planning, organising and problem-solving skills.

Duties

• Provide administrative, secretarial and registry service.
• The provision of office supplies.
• Provide general admin service to Senior Staff Officer Naval Chaplain Services (SSO NCS).
• Control and processing of incoming and outgoing mail and signals.
• Prepare and distribute SSO NCS’s monthly programme to all concerned.
• Arrange transport and accommodation for SSO NCS's visits.
• Receive telephone calls and refer to the relevant role players.
• Finalise telephone queries.
• Register incoming and outgoing correspondence.
• Manage the safekeeping of documents.
• Draft routine documents as requested.
• Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation.
• Handle procurement of stationary, refreshments etc.

How to apply

WO2 W.M. Simango, SA Navy Headquarters, Private Bag X104, Pretoria, 0001 or hand delivered to: SA Navy Headquarters, 224 Visagie Street, Pretoria, 0001, or email ssoncm@sanavy.co.za FOR ATTENTION : Ms T.C. Sibaya

Enquiries: Ms T.C. Sibaya Tel No: (012) 339 4185/4186

Notes

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preference, emotional intelligence, and integrity. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for a period of twelve (12) months in terms of the prescribed rules. OTHER POSTS