Administratiewe Klerk Produksie: Organisasionele Ontwerp

Oorsig

Administratiewe klerk benodig by die Department of Human Settlements-hoofkantoor in East London om klerklike ondersteuning te bied, rekords te onderhou en roetine-korrespondensie op te stel.

Vereistes

• Nasionale Senior Sertifikaat, NQF-vlak 4 sonder ervaring.
• Kennis van kantooradministrasieprosedures en rekordbestuur, vertroulikheid en hantering van amptelike inligting.
• Goeie kommunikasievaardighede (skriftelik en mondeling) en rekenaarvaardig.
• Vermoë om in 'n span en met samewerking te werk, aandag aan detail, tydbestuur en klienediens.

Pligte

• Verskaf klerklike ondersteuning aan die eenheid.
• Stel roetine-memoranda, briewe, voorleggings en administratiewe verslae op.
• Onderhou registers, lêerstelsels en administratiewe rekords vir die eenheid.
• Fotokopieer, skandeer, druk en versprei dokumente soos vereis.
• Volg uitstaande dokumente na en verskaf terugvoer aan die toesighouer.
• Lewer rekord- en inligtingsbestuurondersteuningsdienste aan die eenheid.
• Maak, werk enige bywerk en onderhou fisiese en elektroniese lêers in ooreenstemming met rekordbestuursvereistes.
• Vang inligting rakende strukture, werksbeskrywings, werks evaluering en diensuitnemendheidsaktiwiteite in en werk dit by.
• Onderhou databasisse, sigblaaie en nasporingsnutsmiddels vir die eenheid.
• Haal rekorde op en verskaf inligting aan amptenare wanneer vereis.
• Verseker veilige bewaring en vertroulikheid van amptelike rekords.
• Verskaf logistieke en sekretariaatondersteuning.
• Reël vergaderings, plekke, bywoningsregisters en verwante logistieke vereistes.
• Berei en versprei agenda's, vergaderingspakke en ondersteunende dokumente voor.
• Neem notule, besluite en aksiepunte tydens vergaderings op wanneer vereis.
• Volg aksiepunte na en werk nasporingsregisters by.
• Lewer ondersteuning met die koördinering van werkswinkels, bewustheidsessies en belanghebbendesbetrekkinge.
• Verskaf algemene kantoor-, verkrygings- en belanghebbendeondersteuning.
• Lewer ondersteuning met versoeke, stasiounerie-versoeke en basiese verkrygingsadministrasie.
• Ontvang en rig navrae van interne en eksterne belanghebbendes.
• Onderhou rekords van kantooruitrustinggebruik en rapporteer foute aan die betrokke eenheid.
• Lewer ondersteuning by die sirkulasie, ondertekening en lêering van werksbeskrywings, planne, verslae en voorleggings.
• Stel roetine-administratiewe opdaterings vir die toesighouer op.

Hoe om aan te sollisiteer

Applicants must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment@ecdhs.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, e-Mailed, Faxed, Posted applications will not be accepted. Where applicants are not able to submit their applications on the e-recruitment system, they must physically bring printed hard copies to Human Resources office at the Head Office, and they will be assisted to capture the hard copy application on the system. The physical address is 31-33 Phillip Frame Road, Chiselhurst, East London.

Navrae: Contact Mr M. Kana at 071 606 8112 / Mrs N. Mhlawuli at 071 606 5941/ Mr M. Sangqu at 071 606 7842 E-Recruitment enquiries: e-recruitment@ecdhs.gov.za

Notas

Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. OTHER POSTS