Administratiewe Klerk: Reisadministrasie

Oorsig

Daar word gesoek na 'n administratiewe klerk om reisadministratiewe take te bestuur, insluitend die naspoor van vrugtelose bestedings, no-show-verslagdoening en verkrygingskoördinering in Pretoria.

Vereistes

• Graad 12-sertifikaat. 'n Post-matrikulasiekwalifikasie en ervaring in reisadministrasie sal 'n voordeel wees.
• Kennis van administratiewe en klerklike prosedures.
• Begrip van finansiële en verkrygingsprosedures.
• Vermoë om werk te prioritiseer.
• Kennis van BAS en LOGIS.
• Kennis en begrip van verkrygingsbeleid. Rekenaarvaardigheid.
• Goeie kommunikasie (geskryf en mondeling) en interpersoonlike vaardighede.
• Vermoë om onder druk te werk.

Pligte

• Administreer vrugtelose en vermorsde besteding /no-shows/laat kansellasies.
• Kry weekliks (Maandae) 'n lys van no-shows en laat kansellasies by die reisagent.
• Stel amptenare in kennis van verkeerde handelinge om herhaling te voorkom.
• Stel 'n lys van no-shows op en versprei dit aan die betrokke DDG's.
• Verifieer betalings van reisakkommodasie.
• Ontvang die betaalstompies van Finansies en voeg die uitbetalingsnommer en aksiedatum by die hardkopie langs die betaalde fakture.
• Stel en konsolideer Weeklikse/Maandlikse Verslae oor No-Shows/Laat Kansellasies.
• Stuur afskrifte van fakture aan die betrokke toesighouer.
• Versoening van verslae van Finansies en die Bepalingskomitee.
• Versoen die BAS-betalingsadvies met die staatment van verskaffers.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Mr. V Naidoo Tel No: (012) 399 8537

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessment to assess cognitive capabilities, behavioural preference, emotional intelligence and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON