Kantooradministrateur II Verskeie Hoofdirektorate

Oorsig

Kantooradministrateur II wat sekretariële en administratiewe ondersteuning bied oor verskeie hoofdirektorate binne die Departement van Forestry, Fisheries and the Environment in Pretoria.

Vereistes

• Nasionale Diploma (NQF6) in Kantoorbestuur / Openbare Administrasie of 'n relevante kwalifikasie in die verwante veld soos erken deur SAQA. 'n Minimum van een (1) jaar ervaring in uitvoerende ondersteuning en kantooradministrasiefunksie.
• Kennis van verkrygingsprosedures.
• Kennis van die Public Service Act en relevante voorskrifte.
• Basiese begrip van die Public Financial Management Act en Treasury-regulasies.
• Goeie begrip van administrasie en rekordbestuur.
• Kennis van dagboekbestuur en notule neem.
• Ervaring in dokumentbestuur.
• Vaardighede: Goeie interpersoonlike verhoudings, kommunikasie (skriftelik en mondelings), koördinasie en organisasievaardighede.
• Goeie rekenaarvaardigheid (MS Word, Excel, PowerPoint, Outlook en internet).
• Vermoë om inligting in te samel en te ontleed.
• Vermoë om telefoonoproepe te filtreer.
• Begrip van openbare diensstelsels en prosedures sal ook 'n voordeel wees.
• Vermoë om onder druk te werk en onafhanklik te werk met beperkte toesig.

Pligte

• Verskaf doeltreffende sekretariële ondersteuning deur 'n dokumentregister vir inkomende en uitgaande dokumente te handhaaf, met belanghebbendes en ander regeringsdepartemente te skakel, werksvloei op die EDMS-stelsel toe te ken en te volg, en dagboekbestuur.
• Verskaf doeltreffende en effektiewe administratiewe ondersteuning deur lêerstelsels te bestuur, inkomende en uitgaande korrespondensie te bestuur en te versprei.
• Verseker nakoming van verkrygingsbeleid en -prosedures, en volg op by SCM vir betaling van maatskappye.
• Verskaf finansiële administratiewe diensteondersteuning deur te help met begrotingsbestuur, klein kontant, samestelling van maandelikse finansiële verslae, verseker dat S&T-kwitsings voltooi en ingedien word, en help met die samestelling van BAS-betalings.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Mr M Mashele Tel No: (012) 399 8632

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessment to assess cognitive capabilities, behavioural preference, emotional intelligence and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON