Registrateursklerk Bestuurder

Oorsig

Bestuur registrateurkliëntediens, poshantering, liassering en rekordbestuur vir die Department of Water and Sanitation in Kimberley.

Vereistes

• 'n Senior/Grade 12-sertifikaat of tersaaklike kwalifikasie; 'n Sertifikaat of Diploma in Rekordbestuur;
• Inligtingsdienste sal as 'n bykomende voordeel dien;
• Minimum van drie (3) tot (5) vyf jaar tersaaklike ondervinding word vereis;
• Kennis van registrateurspligte, -praktyk asook die vermoë om data vas te lê en 'n rekenaar te bedryf;
• Werkende kennis en begrip van die wetgewende raamwerk wat die Openbare Diens en Rekordbestuur regeer;
• Kennis en begrip en toepassing van die Nasionale Argief- en Rekorddienswet (Wet 43 van 1996);
• Kennis van bergings- en onttrekkingsprosedures in terme van die werksomgewing;
• Begrip van die werk in die registratuur;
• Beplanning en organisering;. Rekenaarvaardigheid;
• Goeie verbale en skriftelike kommunikasievaardighede;
• Interpersoonlike verhoudinge, buigsaamheid en spanwerk.

Pligte

• Bestuur en verskaf registrateurkliëntediens.
• Beacht kliënte.
• Bestuur die hantering van inkomende en uitgaande korrespondensie.
• Bestuur en sorteer, registreer en versend pos.
• Bestuur en lewer 'n doeltreffende liasseer- en rekordbestuursdiens volgens die departementele lêerplan.
• Oopmaak en sluit van lêers volgens die rekordklassifikasiestelsel.
• Liasseer, traceer en haal dokumente en lêers op.
• Voltooi indekskaarte vir alle lêers.
• Bestuur die werking en bedien masjiene wat verband hou met registrateurfunksies;
• Oopmaak en hou frankingsmasjienregister aan.
• Frank pos.
• Onderneem steekproewe op pos om te verseker dat geen private pos ingesluit is nie.
• Oopmaak en sluit betaalregister.
• Hou daaglikse rekord van aantal gefrankeerde briewe.
• Bestuur die verwerking en verwerk dokumente vir argivering en uitwissing.
• Sorteer en verpak lêers vir argiewe en verspreiding.
• Hou rekords van gearchiveerde dokumente.
• Ondersteun satellietkantoor met die toepassing en benutting van die departementele lêerplan.
• Bestuur menslike hulpbronne/personeel.
• Allokeer en verseker gehalte van werk, personeelsontwikkeling, evalueer personeelprestasie en pas dissipline toe.

Hoe om aan te sollisiteer

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Navrae: Ms N Gool Tel No: (053) 830 8800

Notas

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS