Registerklerk

Oorsig

Registerklerk benodig in Limpopo se Mopani-distrik om posregistrasie, toonbankdienste en korrespondensie te hanteer op salarisvlak 5.

Vereistes

• 'n Kwalifikasie op NQF-vlak 4 soos deur SAQA erken.
• Geen ervaring nie.
• Kennis en vaardighede: Basiese kennis van registerpligte, praktyke asook die vermoë om data vas te lê, rekenaar te bedryf en statistiek te versamel.
• Basiese kennis en begrip van die wetgewende raamwerk wat die Openbare Diens regeer.
• Basiese kennis van bergings- en terugwinningprosedures in terme van die werksomgewing.

Pligte

• Verskaf registertoonbankdienste.
• Draai kliënte by.
• Hanteer telefoon- en ander navrae wat ontvang word.
• Ontvang en registreer met die hand afgelewerde pos/lêers.
• Hanteer inkomende en uitgaande korrespondensie.
• Ontvang alle pos.
• Sorteer, registreer en stuur pos.
• Verspreid kennishuigings oor registerverskillende sake.
• Lewer 'n effektiewe indiening en rekordbestuursdiens.
• Oopmaak en sluiting van lêers volgens rekordklassifikasiestelsel.
• Indiening/bergings, naspeur (elektronies/ handmatig) en terugwinning van dokumente en lêers.
• Voltooi indekskaarte vir alle lêers.
• Bedryf kantooruitrusting in verband met die registerfunksie.
• Oopmaak en onderhou Frankingmasjienregister.
• Frank pos, teken geld aan en werk register op 'n daaglikse basis by.
• Onderneem steekproewe op pos om te verseker dat geen private pos ingesluit is nie.
• Sluit pos in pos sak vir boodskappers om na Post Office te neem.
• Oop & onderhou remittance register.
• Teken alle waardevolle artikels soos voorgeskryf in die remittance-register aan.
• Hand-aflevering en ondertekening van remittances aan finansies.
• Stuur verkeerde remittances terug na sender via geregistreerde pos en teken verwysingsnommer in register aan.
• Hou daaglikse rekord van hoeveelheid briefies gefrank.
• Proses dokumente vir argiewering en/of beskikking.
• Elektroniese skandering van lêers.
• Sorteer en pak lêers vir argiewe en verspreiding.
• Stel lys op van dokumente om geargiveer te word en dien by die toesighouer in.
• Hou rekords vir geargiveerde dokumente.

Hoe om aan te sollisiteer

Applicants should apply through the following website https://erecruitment.limpopo.gov.za. The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02 Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Navrae: Mr P Malesa, Ms KS Mabunda, Ms P Bila Tel No: (015) 811 4000/4070/4075

Notas

Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Proof of the completion of the SMS pre-entry programme (Nyukela) must be submitted prior appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the link:https://www.thensg.gov.za/training-course/sms-pre- entryprogramme/. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply. MANAGEMENT ECHELON