Administrator “

Oorsig

Administrator “ (3 posts) at Department of Small Business Development in Pretoria.

Vereistes

• National Senior Certificate or equivalent.
• NQF level 6 (Diploma/Advanced Certificate) in Business Studies /Development Studies / Public Management / or equivalent / related as recognised by SAQA.
• Minimum of 1 year of administrative experience.
• Knowledge of the Public Service Legislative Framework, Office administration and records management and Digital collaboration platforms.
• The candidate must possess the following skills and competencies: Planning and organising and the ability to work independently.
• Service Delivery orientation, Attention to detail, accountability, and the ability to operate across digital and manual systems during transformation phases.
• Additional requirements include computer literacy (MS Office 365 Packages).

Pligte

• Provide administrative support in office-based and remote environments, including coordinating virtual, hybrid, and in-person meetings.
• Manage diaries, correspondence, document workflows, and records, ensuring accuracy, compliance, and accessibility while supporting digital transformation initiatives.
• Prepare agendas, minutes, reports, and presentations, and provide procurement, travel, and logistical support in accordance with approved procedures and delegations.
• Maintain compliant filing and records management systems and support data capturing, reporting, and stakeholder communication to ensure effective and efficient operations.
• Provide entry-level support to core and technical functions under supervision to develop skills and organisational knowledge.
• Assist with research (introductory research and literature searches), information gathering, data capturing, and the consolidation of findings.
• Support basic frontline service delivery activities, including client intake, scheduling, enquiry logging, and referrals in line with approved procedures.
• Assist with the preparation of briefing notes, dashboards, templates, and routine reports, while participating in rotational and ad hoc assignments across core business areas.
• Apply approved policies, SOPs, and service standards, and escalate complex matters to designated officials in accordance with delegation and accountability frameworks.

Hoe om aan te sollisiteer

Navrae: Enquiries for all advertised posts should be directed to the recruitment office on Tel No: (012) 394-5286/3097

Notas

Preference will be given to persons with a disability and youth in line with the department's EE plan. Candidates must submit applications to recruitment7@dsbd.gov.za and quote the reference number for the abovementioned position on the subject line when applying i.e. “REF NO: ADMIN” Applications can be submitted by email to the relevant email and by quoting the relevant reference number provided on the subject line. Acceptable formats for submission of documents are limited to MS Word and PDF. Applications must quote the relevant reference number and consist of: A fully completed and signed Z83 form and a recent comprehensive CV. Submission of copies of qualifications, Identity document, and any other relevant documents will be limited to shortlisted candidates only. All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted. Personnel suitability checks will be done during the selection process. Applicants could be required to provide consent for access to their social media accounts. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within 1 month of the closing date of this advertisement, please accept that your application was unsuccessful. In the pursuit of diversity and redress, appointments will be made in line with the DSBD EE Plan. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate will be required to sign a performance agreement within three months of appointment, as well as complete a financial interest declaration form within one month of appointment and annually thereafter. The Department reserves the right not to fill or withdraw any advertised post. Note: a new application for employment (Z83) form is applicable from 01 January 2021. The new form can be downloaded online at http://www.dpsa.gov.za/dpsa2g/vacancies.asp. OTHER POSTS