Assistant Director: Administration and Coordination

Oorsig

Assistant Director: Administration and Coordination at Department of Forestry, Fisheries and the Environment in Pretoria.

Vereistes

• National Diploma (NQF 6) in Public Administration or relevant qualification within the related field as recognised by SAQA.
• A minimum of three (3) years of experience in Administration or relevant field.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Knowledge of Strategic coordination/ planning;
• Business planning;
• Report/professional writing;
• Business process management.
• Knowledge of Risk management Audit procedures.
• Skills: Organising skills;
• Facilitation skills;
• Communication skills (Verbal and Written).
• Computer literacy.
• Ability to communicate with ministries, senior management, officials and the public in a professional manner.
• Ability to work individually and in a team.
• Good interpersonal relations.
• Ability to work with difficult persons and to resolve conflict.
• Knowledge of Public Service and Departmental procedures and prescripts.
• Service orientated Self supervision, ability to protect the confidentiality of documents.
• A highly developed sense of honesty.

Pligte

• Provide strategic planning and reporting support.
• Provide document management support (preparation of documents packs, filing, recording).
• Provide administration support services.
• Coordinate branch meetings and do follow-up as well as management of all administrative issues.
• Ensure coordination, consolidation and implementation of actions emanating for the Executive Management meetings.
• Liaise with internal and external stakeholders.
• Provide support on the coordination of parliamentary questions and queries/referrals, as well as stakeholder engagements.
• Receive all Cabinet documents.
• Coordinate the processing of all logistical documentation in the Chief Financial Officer’s office i.e travel request;
• S&T, cellphone claims, 3G.
• Provide budget, expenditure and procurement administration support.
• Assist in ensuring compliance in document management in the office of the Chief Financial Officer.
• Provide support in coordination and consolidation of the branch inputs into strategic, business plans, and Annual Performance Plans (APPs).
• Provide support in the coordination and consolidation of monthly, quarterly, bi-annal and annual, oversight reports.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Ms T Malebadi Tel No: (012) 399 9037

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted Shortlisted candidates will be required to submit certified copies of qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and the technical exercise of all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. OTHER POSTS