Assistant Director: Provisioning and Logistics (SCM)

Oorsig

Assistant Director for Provisioning and Logistics in SCM at the Department of Public Works and Infrastructure, Cape Town Regional Office, requiring an NQF Level 6 diploma and supervisory SCM experience.

Vereistes

• A minimum of three-year tertiary qualification (NQF Level 06)/ National Diploma in Supply Chain Management, Procurement or related.
• Extensive years of experience in Supply Chain Management at a supervisor level, in particular Provisioning and Logistics Management, coupled with supervisory experience.
• A valid driver’s license.
• Knowledge: Knowledge and understanding of Standard Charts of Accounts (SCOA), Basic Accounting System, Logis, Sage and Archibus.
• Knowledge and understanding of Public Finance Management Act (PFMA);
• Framework for Supply Chain Management, Treasury Regulations;
• Transport Policies and Procedures, Preferential Procurement Policy and Code of conduct for Supply Chain Management practitioners.
• Skills: Computer literacy; good interpersonal skills; decision making skills; presentations; communication skills (including report writing), Financial Management, relationship management.
• Personal Attributes: Ability to interact with clients and stakeholders; high ethical standards; able to conduct business with integrity and in a fair and reasonable manner; hard-working; highly motivated; ability to work effectively and efficiently under pressure; willing to adapt to work schedule in accordance with directorate’s requirements.

Pligte

• Ensuring effective operation of Provisioning and Logistics Unit.
• Ensure effective management of Fleet, subsidies vehicles, vehicle damages, substance travel and claim Mobile telecommunication devices, Labour savings devices machines – photo copiers machines, courier services.
• Ensure compliance with National Treasury Framework for travel and accommodation.
• Manage the maintenance of a proper invoice tracking system and payment process thereof.
• Ensure effective placement of procurement orders for miscellaneous goods and services.
• Assist with preparation of Interim and Annual Financial Statements.
• Assist with maintenance and registration of new supplier’s banking details on LOGIS/ SAGE systems.
• Tracking and monitoring of directorate’s budget.
• Ensure compliance with applicable National Treasury prescripts with regards to procurement of goods and services, Travel and Accommodation management.
• Ensure that all invoices are paid within 30 days.
• Assist with management of Transversal Contracts for Fleet Vehicles, Mobile telecommunication devices, Labour saving devices- photo copier machines, Courier Services.
• Management of Archives, Messenger services, and Switchboard operations.
• Ensure adherence to prescripts/ policies and provide advice to all Regional Units with regards to provisioning of goods and services as well as logistics services.
• Manage the sub directorate’s office administration, respond to audit queries and as well as human resources.

Hoe om aan te sollisiteer

For Cape Town Regional Office: email to: RecruitCPT26-59@dpw.gov.za

Navrae: Ms. K Moko Tel No: (021) 402 2296

Notas

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/. All shortlisted candidates, including the SMS, shall undertake two PUBLIC pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Note: For emailed applications, please submit a single PDF document or one attachment per application to the email address designated on the specific position. Kindly note that the emailed applications and attachments should not exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. Encrypted document will not be accepted. All though an email application option is available, applicants are encouraged to hand deliver their application. Important: Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application. Applicants who apply for more than one post must submit a separate application for each post. Failure to comply with this requirement may result in the application not being considered. OTHER POSTS