Personal Assistant

Oorsig

Provide executive secretarial and diary management support to the CEO at Stikland Hospital in the Western Cape.

Vereistes

• Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided).
• Experience: Appropriate experience in rendering secretarial and/or administrative support services to management or senior management.
• Inherent requirements of the job: Valid (Code B/EB) driver’s licence.
• Ability to work under pressure and meet tight deadlines.
• High level of professionalism, integrity, diplomacy and confidentiality.
• Competencies (knowledge/skills): Advanced MS Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication.
• Minute-taking, report writing and document management proficiency.
• Strong organisational, planning, coordination, project management and time management skills.
• Knowledge of government protocol, administrative procedures, correspondence standards, POPIA, MISS, National Archives Act, Treasury Regulations and SCM processes.
• Interpersonal, stakeholder liaison and problem-solving skills.
• Ability to exercise discretion, sound judgement and maintain confidentiality.

Pligte

• Provide executive secretarial and strategic diary management support to the CEO, including managing competing diary demands, meeting logistics and preparation of briefing packs.
• Facilitate high level stakeholder liaison, including interaction with CD/HOD offices, senior government officials and external partners while ensuring adherence to protocol.
• Renders administrative support services and manage confidential documents and information flow, ensuring compliance with POPIA, MHCA and departmental records management requirements.
• Provides support to manager regarding meetings, events and PUBLIC projects, and track project deliverables.
• Support the CEO with the administration of the budget and track spending.
• Provide office administration and people management support, including leave tracking, performance management coordination, supplies/asset control and general office systems management.
• Remain abreast of the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.
• Manage medico-legal and medical record requests by processing applications from attorneys, general practitioners, SAPS, and assurance companies, including RAF 1 forms, medical reports, and patient records.

Hoe om aan te sollisiteer

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Navrae: Ms L van der Berg Tel No: (021) 940-4402

Notas

No payment of any kind is required when applying for this post. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS