Kantooradministrateur III

Oorsig

Verskaf sekretariële en administratiewe ondersteuning aan die DDG se kantoor, bestuur die dagboek en konsolideer verslae by die Department of Forestry, Fisheries and the Environment in Pretoria.

Vereistes

• Nasionale Diploma (NQF6) in Openbare Bestuur / Kantoorbestuur of 'n relevante kwalifikasie binne die verwante veld soos deur SAQA erken. 'n Minimum van twee (2) jaar se ervaring in kantoorbestuur en administrasie.
• Kennis van administratiewe enverkrygingsprosedures.
• Begrip van Openbare Diens-prosedures en voorskrifte soos die Public Finance Management Act (PFMA), Treasury Regulations en ander verwante voorskrifte.
• Kennis van LOGIS en BAS. Rekenaarvaardigheid.
• Beplannings- en organisasievaardighede, kommunikasievaardighede, luister- en skryfvaardighede en vaardighede in interpersoonlike verhoudinge.
• Vermoë om sigblaaie op te stel en begrotings voor te berei.
• Vermoë om verslae op te stel.
• Vermoë om inligting in te samel en te ontleed.
• Vermoë om individueel en in 'n span te werk.

Pligte

• Verskaf sekretariële ondersteuning aan die DDG se kantoor.
• Bestuur die dagboek van die DDG doeltreffend.
• Verskaf administratiewe ondersteuning aan die DDG se kantoor.
• Verskaf ondersteuning met die konsolidasie en belyning van maandelikse verslae, Parlementêre Vrae, verwysings, kwartaalverslae, of enige ad hoc versoeke vir insette.
• Ontvang en versprei dokumente.
• Konsolideer en dien eise in.
• Administreer verlof.
• Verskaf dokumentbestuursondersteuning in die DDG se kantoor.
• Verskaf ondersteuning met die verspreiding van dokumente na relevante bestemmings.
• Opstel van interne en eksterne memo's, voorleggings en aanbiedings.
• Bestuur inkomende en uitgaande dokumente.
• Verskaf logistieke ondersteuningsdienste.
• Koördineer reëlings vir reis vir die DDG.
• Dien vooruit-versoeke by Finansies in wanneer nodig.
• Koördineer logistieke reëlings vir die vergaderings/werkswinkel.
• Verskaf kliëntlasondersteuningsdienste.
• Onderneem behoorlike sifting van oproepe en bestuur van e-posse.
• Verskaf inligting rakende departementele beleide/strategieë.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Mr M Kekana Tel No: (012) 399 9180

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and technical passement for all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.