Sekretaresse vir Direkteur: Nalewing en Handhawing

Oorsig

Verskaf sekretariële en onthalpsondersteuning aan die Direkteur van Nalewing en Handhawing in Kimberley, bestuur korrespondensie, dagboekafsprake en kantoordokumentasie.

Vereistes

• Kennis van procedures en prosesse wat in kantoorbestuur toegepas word; moet rekenaarvaardig wees (Ms Word, power point, excel, Ms Outlook en die gebruik van die internet), Kommunikasievaardighede (mondelings en skriftelik) en die vermoë om goed met persone op verskillende vlakke en vanuit verskillende agtergronde te kommunikeer;
• Vermoë om onder druk te presteer.
• Algemene kantooradministrasie, dokument- en lêerbestuur.
• Bereidwilligheid om af en toe buite kantoorure te werk wanneer vereis.
• Vermoë om take te organiseer/ prioriteer en tyd doeltreffend te bestuur.
• Kennis van departementele beleide en procedures. 'n Geldige bestuurderslisensie sal 'n bykomende voordeel wees.

Pligte

• Verskaf 'n sekretariële/ onthalpsondersteuningsdiens aan die Senior Bestuurder;
• Ontvang en filder telefoonoproepe vir die Senior Bestuurder;
• Bestuur die dagboek van die Senior Bestuurder en prioriteer afsprake indien nodig;
• Beplan, organiseer, koördineer en bestuur dokumentvloei in die kantoor van die Senior Bestuurder;
• Voer gevorderde tikwerk uit;
• Bedryf en verseker dat kantoortoerusting, bv. faksiemasjien en fotostaatmasjien in 'n goeie werkende toestand is;
• Verseker dat gaste op so 'n wyse ontvang word dat dit die professionele beeld van die Kantoor verbeter.
• Verskaf logistieke ondersteuning aan die Senior Bestuurder en/ of die komponent (reis, akkommodasie en verwerking van eise);
• Reël vergaderings, werkswinkels en geleenthede vir die Senior Bestuurder en ander personeel in die Eenheid, identifiseer plekke, nooi rolspelers, organiseer verfraaiings en verseker dat alle relevante dokumentasie beskikbaar is;
• Berei agenda's voor en minute van vergaderings van die bestuurder en die Eenheid;
• Stel briewe, memorandums en stel verslae op.
• Doen lêerwerk van dokumente;
• Administreer verlofregisters;
• Versamel en/of koördineer inligting vir die Senior Bestuurder, soos vereis, deursoek agenda's en vergaderingsdokumente om relevante dokumentasie te identifiseer wat vir die bestuurder by die vergadering beskikbaar moet wees.
• Bly op hoogte met betrekking tot die toepaslike voorskrifte/ beleide en procedures wat op sy/ haar werkterrein van toepassing is om doeltreffende en effektiewe ondersteuning aan die bestuurder te verseker.

Hoe om aan te sollisiteer

Post Name and quote the relevant reference number. The applications can be posted to: Department of Agriculture, Environmental Affairs, Rural Development and Land Reform, Private Bag X5018, Kimberley, 8301 or Email to: blommiejacobs@ncpg.gov.za or Hand delivered applications may be submitted at reception, Temothuo House, Old Kimberlite Hotel, 162 George Street, Kimberley. FOR ATTENTION : Mrs. L. Phayane

Navrae: Mr. O.T. Gaorelwe at 066 470 4334

Notas

Preference will be given to candidates within the respective districts. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Failure to do so, your application will be disqualified. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below. Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed. Only an updated comprehensive CV (with detailed previous experience if any) and a completed and signed new Z83 application form is required. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert. Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted). The Department does not accept applications via fax. Applicants who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used solely for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law. The Department reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be expected to sign a performance agreement. The Department is an equal opportunity affirmative action employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). OTHER POSTS