Hoofregisterklerk: Menslike Hulpbronbestuur (X2

Oorsig

Twee Hoofregisterklerk-posisies in Menslike Hulpbronbestuur by die Department of Public Works and Infrastructure, wat 'n diploma in Rekordbestuur en 1-2 jaar se registerervaring vereis.

Vereistes

• Nasionale Senior Sertifikaat, Nasionale Diploma (NQF Level 6 as erken deur SAQA) in Records Management/ Public Management/ Human Resource Management met 1-2 jaar se ondervinding in rekordbestuur/ HR-registeromgewing. 'n Geldige bestuurslisensie.
• Kennis en Vaardighede: Kliëntediens.
• Relevante Regeringsbeleide en Richtlyne.
• Public Service Regularity Framework. Verslagskrywing. Onderhandeling.
• Interpersoonlike verhoudings. Kommunikasie. Fasilitering. Rekenaarvaardigheid.
• Aandag aan besonderhede. Voorlegging.
• Werk in 'n span.
• Vermoë om onder druk te werk.
• Vermoë om as 'n span en alleen te werk.
• Vermoë om korrespondensie te hanteer.
• Goeie kommunikasievaardighede (mondelings en skriftelik).
• Bevoegdhede: Professionele etiek. Inligtingbestuur. Tydbestuur.
• Program- en projekbestuur.
• Vermoë om met beperkte toesig te werk.
• Inisiatief neem.
• Dra positief by tot die kernwaardes en etiek van die departement.

Pligte

• Onderhou doeltreffende en effektiewe rekordhouding en lêerbestuur.
• Implementeer en onderhou die elektroniese rekordbestuurstelsel.
• Verseker dat die lêerplan op datum is in ooreenstemming met veranderings in die departement.
• Hou beheer oor die lêer van dokumente om te verhoed dat onnodige duplikate of bondige items op lêers geplaas word.
• Bewaring en veilige hou van die register van geopende lêers.
• Vernietigingsregister en registergesaghebbendes.
• Verantwoordelik vir die sluiting van rekords en die opspoor van rekords.
• Versending van uitgaande items/ korrespondensie.
• Direkte toesig en indiensopleiding van registerpersoneel.
• Verseker behoorlike argivering van dokumente.
• Verseker dat alle lêers aan NIMR Requirements voldoen.

Hoe om aan te sollisiteer

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Navrae: for Mthatha posts: Ms. V Potelwa at 047 564 8011/ Mr. V. Sokhahleleka at 072 567 2584, e-recruitment Technical Enquiries: e-recruitment- bhisho@ecdpw.gov.za for CH: Queenstown: Ms. N. Ndawo at 083 627 2151 / Ms. S. Nenene at 083 627 2151 / Mr. S. Mpumlwana 083 627 2151

Notas

Mthatha: (Preference will be given to Coloured Male) Queenstown: (Preference will be given to Youth Indian Male) Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON