Sekretaris

Oorsig

Verskaf sekretariële ondersteuning aan die Direkteur by die Area Military Health Unit Western Cape in Wynberg, bestuur afsprake, oproepe en kantoortoerusting.

Vereistes

• Minimum van Graad 12 (NQF Level 4) of gelykwaardig.
• Geen ervaring vereis.
• Spesiale vereistes (vaardighede benodig): Taalvaardighede en die vermoë om goed met mense op die verschillende vlakke te kommunikeer.
• Rekenaarvaardig (MS Word, Excel en power Point) en goeie telefoonetiket.
• Deeglike organisatoriese vaardighede.
• Goeie interpersoonlike vaardighede.
• Hoë vlak van betroubaarheid.
• Goeie kommunikasievaardighede.
• Vermoë om met takt en diskresie op te tree.

Pligte

• Verskaf sekretariële ondersteuningsdiens aan die Direkteur.
• Neem afsprake en gebeurtenes op (bestuur die Direkteur se dagboek).
• Ontvang telefoonoproepe en verwys na die korrekte rolspelers.
• Neem afsprake en gebeurtenes in die dagboek van die direkteur op.
• Bedryf kantoortoerusting soos faks- en fotokopieermasjien.
• Skakel met reisagentskappe om reelings vir die Chief Director te tref.
• Verwerk reis- en substansiesklikte vir die Direkteur.
• Volg die reëlings na en bespreek met die Chief Director wanneer die relevante dokumente ontvang is om te verseker dat die Direkteur die akkommodasie voor bevestiging goedgekeur het.
• Reël vergaderings en gebeurtenisse vir die Direkteur.
• Bespreek sale, nooi rolspelers, reël verfrissings en stel skedules vir vergaderings en gebeurtenisse op.
• Verwerk alle fakture wat voortspruit uit die werkaktiwiteite van die Direkteur.
• Neem basiese notule van die vergadering van die Direkteur.
• Opstel van roetinekorrespondensie en verslae.
• Vestig en onderhou 'n liaseringstelsel in die kantoor van die Direkteur.
• Administreer sake soos verlof vir die Direkteur.
• Behartig die verkryging van standaarditems soos stasieënsele, verfrissings, ens.
• Versamel alle relevante dokumente om die direkteur in staat te stel om vir die vergaderings voor te berei.
• Bestuur alle korrespondensie in en uit die Direkteur se kantoor.
• Verseker dat dokumente wat vir die Direkteur se goedkeuring ingedien word, aan vasgestelde norms en standaarde voldoen.
• Bly op hoogte van die prosedures en prosesse wat in die DOD van toepassing is om doeltreffende en effektiewe ondersteuning aan die Direkteur te verseker.
• Bestudeer die relevante Openbare Dienst- en Departementele voorskrifte/beleide en ander dokumente om te verseker dat die toepassing daarvan behoorlik verstaan word.

Hoe om aan te sollisiteer

Department of Defence, South African Military Health Services, Area Military Health Unit Western Cape, Private Bag X10, Wynberg, 7824 or hand deliver to Area Military Health Unit Buren Road or email to Theodora.nkozo@dod.mil.za

Navrae: Maj T.B. Nkonzo Tel No: (021) 799 6893

Notas

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer / promotion / appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preference, emotional intelligence, and integrity. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules. OTHER POSTS