Sekretaris

Oorsig

Sekretarispos by SA Marinehoofkwartiere wat sekretariële en administratiewe ondersteuningsfunksies op Vlak 05 bied.

Vereistes

• Graad 12 (NKK Vlak 4) of ekwivalent.
• Geen ondervinding vereis.
• Spesiale vereistes (Vaardighede benodig): Kennis van sekretariële / PA-funksies.
• Kennis van algemene kantooradministrasie en vermoë om 'n kantoor doeltreffend te bedryf en in te orden.
• Vermoë om nuwe innovatiewe benaderings te konseptualiseer en in te stel om die sekretariële diens aan die bestuurder te optimaliseer.
• Kennis van MS Office Suite.
• Vermoë om doeltreffend (skriftelik en mondeling) in Engels op alle vlakke te kommunikeer.
• Vermoë om uitstekende klientediens te lewer.
• Telefoonbeleefdheid en uitstekende tikvaardighede.
• Beplanning-, organisering- en probleemoplossingsvermoeë.

Pligte

• Lewer sekretariële funksies wat insluit die nakoming en opdatering van die Bestuurder se dagboek op 'n daaglikse basis asook die reëling van afsprake vir personeellede.
• Lewer 'n Persoonlike Assistent- en ondersteuningsdiens aan die Bestuurder, byvoorbeeld notuledamping, bevestigingsnote, memorandums, briewe en die transkripsie daarvan, voorbereiding van briewe en skyfies en die reëling van reisgeleenthede.
• Bestuur algemene kantooraktiwiteite en reël vergaderings/samenkomste.
• Maak reisgeleenthede, bestel kantoorbenodighede deur relevante afdeling en maak die Bestuurder se lessenaar daagliks skoon.
• Lewer ontvangdiens, kommunikasie- en koördinasiediens.
• Lewer 'n kantoorveiligheidsdiens.

Hoe om aan te sollisiteer

WO2 W.M. Simango, SA Navy Headquaters, Private Bag X104, Pretoria, 0001 or hand delivered to: SA Navy Headquarters, 224 Visagie Street, Pretoria, 0001, or email to ssoncm@sanavy.co.za FOR ATTENTION : Ms T.C. Sibaya

Navrae: Ms T.C. Sibaya Tel No: (021) 339 4185/4186

Notas

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preference, emotional intelligence, and integrity. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for a period of twelve (12) months in terms of the prescribed rules. OTHER POSTS