Assistent-direkteur: Argivaris

Oorsig

Assistent-direkteur om argivale rekords van die Departement van Verdediging te bestuur, dokumente te klassifiseer en lêersisteme in stand te hou.

Vereistes

• 'n Minimum van Graad 12 (NKR Vlak 4) en Diploma (NKR Vlak 6) in Rekordbestuur en Argiewe/Inligtingbestuur/Inligtingwetenskap met 'n minimum van drie (3) jaar praktiese ondervinding in 'n Rekordkantoor/Registrateur/Argief/Inligtingbestuur en Inligting-wetenskapomgewing.
• Spesiale vereistes (vaardighede benodig): Die bevordering van die Grondwet van die Republiek van Suid-Afrika, 1996, Die bevordering van die Wet op Toegang tot Inligting (PAIA), 2000 (Wet Nr. 2000), Die Wet op Verdediging 2002 (Wet Nr. 42 van 2002).
• Die Nasionale Argiewe en Rekordsdiens van Suid-Afrika Wet, 1996 (Wet Nr. 43 van 1996, Nasionale Argiewe Regulasies (126 van 24 Januarie 1997) en die Nasionale Argiewe-instruksies.
• Die Wet op Openbare Finansiële Bestuur, 1982 (Wet Nr. 84 van 1982).
• Die Wet op Elektroniese Kommunikasie en Transaksies, 2002 (Wet Nr. 25 van 2002).
• Redelike kennis van rekordkantoorprosedures, rekords- en argiefbestuurprosedure, veral berging en instandhouding van rekords.

Pligte

• Argivale rekords van die onderneming bestuur en navorsing uitvoer, alle relevante hoërvlak-wetgewing interpreteer en analiseer.
• Die titularis is verantwoordelik vir die bestuur van die DOD-rekordklassifikasiesisteme (dit wil sê DOD-lêerplan) deur die hoofkopie van die lêerplan in elektroniese en papiergebaseerde weergawe in stand te hou en by te werk.
• Rekords evalueer deur Dienste/Afdelings FSE's met spesiaalisaspesies te voorsien met advies en leiding met betrekking tot die vernietiging van rekords.
• Ondergesiktes bestuur deur 'n formele raamwerk vir beoordeling, opleiding en ontwikkeling vir rekordbestuurpersoneel op alle vlakke tot stand te bring.
• Bevoegdheidskader en ETD-program vir rekordbestuurambtenare ontwikkel deur lesings aan te bied, briffings en toeligtingsessies oor aangeleenthede in rekordbestuur.

Hoe om aan te sollisiteer

Department of Defence, CMIS Division, Private Bag X161, Pretoria, 0001, may be hand-delivered at Department of Defence CMIS Division, Eco Glades 1, 70 Ribbon and Grass Street, Eco Park, Centurion, 0417, or email to Thapelo.Goitsilwe@dod.mil.za and Suzan.Mopeli@dod.mil.za

Navrae: Maj T.A. Goitsilwe Tel No: (012) 649 1540 or Ms K.S. Mopeli Tel No: (012) 649 1444.

Notas

It is the Department’s intention to promote equity (race, gender and disability) through the filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preference, emotional intelligence, and integrity. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for a period of twelve (12) months in terms of the prescribed rules. OTHER POSTS